Meetings Manager

DeWinter BH; San Francisco (CA); Remote; USD 55,000 - 83,000; Part time

Job summary

DeWinter Group seeks a Meetings Manager to lead the day-to-day execution of a high-growth Meetings at Events program. This interim role requires owning meeting operations, event logistics, reporting, enablement, and cross-functional coordination across Sales, Marketing, and GTM teams.

The position is remote for six months with travel required for on-site event execution, and is ideal for an experienced meetings or events professional who can operate with minimal ramp-up and document transition

Qualifications

• 4–5 years of experience in meetings, events, or program management within a B2B enterprise software environment.
• Experience owning day-to-day operations of a meetings or events program from intake through execution and follow-up.
• Ability to step into an established program with minimal ramp-up.
• Proficiency with Google Sheets or Microsoft Excel.
• Strong analytical and reporting skills with the ability to produce leadership-ready recaps.
• Excellent written and verbal communication skills.
• Ability to create enablement materials, process documentation, guides, and program updates.

Responsibilities

• Lead day-to-day execution of a high-growth Meetings at Events program.
• Own meeting operations, event logistics, reporting, enablement, and communications.
• Coordinate cross-functional efforts across Marketing, Product, Sales, and event tech teams.
• Manage meeting-tool go-lives, setup, QA, and real-time changes.
• Handle venue logistics, room setup, attendee tracking, and F&B for on-site events.
• Produce post-event reports and insights for leadership.

Skills

Meetings & events mgmt

Program management

Cross-functional collaboration

Meeting-tool setup & go-live

Data reporting & analytics

Sheets / Excel

Strong communication

Tools

Jifflenow

RainFocus

Tableau

Salesforce

Asana

Job description

Meetings Manager

Overview

Lead the day-to-day execution of a high-growth Meetings at Events program supporting Sales, Marketing, and go-to-market teams. As an interim Meetings Manager, you will step into an established global program and take ownership of meeting operations, event logistics, reporting, enablement, communications, and cross-functional coordination. This is a hands‑on role for an experienced meetings or events professional who can operate with minimal ramp‑up, maintain continuity across concurrent events, and create a well‑documented transition for the incoming full‑time team member.

This is a remote, six-month contract opportunity with travel required for on‑site event execution.

Required Skills

• 4–5 years of experience in meetings, events, or program management within a B2B enterprise software environment.
• Experience owning the day-to-day operations of a meetings or events program from intake through execution and follow‑up.
• Ability to quickly step into an established program and maintain operations with minimal ramp‑up.
• Strong meeting and event operations experience, including:
• Meeting-request intake, triage, approvals, scheduling, and real‑time changes.
• Meeting‑tool setup, configuration, go‑live, and quality assurance.
• Venue logistics and space planning, including room setup, signage, access, attendee tracking, and food and beverage.
• Event‑day coordination and on‑site execution.
• Experience coordinating event logistics, meeting space, timelines, stakeholders, and budgets.
• Strong analytical and reporting skills, including the ability to turn data exports into clear insights and leadership‑ready recaps.
• Proficiency with Google Sheets or Microsoft Excel.
• Excellent written and verbal communication skills.
• Ability to create clear enablement materials, process documentation, playbooks, guides, and program updates.
• Highly organized and detail‑oriented, with the ability to manage multiple workstreams and event timelines under pressure.
• Ability to work independently while aligning execution with program strategy.
• Strong cross‑functional collaboration skills across Marketing, Product, Sales, and event technology teams.
• Ability to identify risks and dependencies, communicate issues clearly, and translate lessons learned into improved workflows.Commitment to thorough documentation and clean operational handoffs.
• Willingness to work outside standard hours when needed to support teams in other time zones.
• Ability to travel as required for on‑site event support.

Nice to Have Skills

• Hands‑on configuration experience with meeting and event platforms such as Jifflenow or RainFocus.
• Experience with Tableau or other business intelligence and analytics tools.
• Familiarity with Salesforce.
• Familiarity with Asana.
• Experience supporting global, first‑party, and third‑party events.
• Experience developing training sessions, office hours, event support channels, and field communications.
• Experience with pipeline attribution, event ROI reporting, and performance measurement against objectives.
• Experience supporting large‑scale data, technology, or industry events.

Preferred Education and Experience

• Preferred education was not specified.
• Preferred experience includes 4–5 years in meetings, events, or program management within a B2B enterprise software environment, with demonstrated ownership of end‑to‑end program operations.

Other Requirements

• Work arrangement: Remote.
• Engagement: Six‑month interim contract.
• Travel: Required for on‑site event execution, including potential support for events in multiple regions.
• Schedule: Flexibility to work off‑hours may be required to align with regional teams across time zones.
• Must be able to support meeting‑tool go‑live, event‑day operations, post‑event reporting, enablement, program communications, and documentation throughout the engagement.