Meetings & Events Coordinator - Digital Content

CBRE Group, Inc.; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting & Events Coordinator in New York to assist with coordination and execution of small to medium meetings, conferences, and events within the Workplace Experience group.

You will collaborate with clients, vendors, and team members to manage guest services, signage, displays, and catering, ensuring a hospitable environment for attendees and hosts on event day. This on-site role requires strong organizational skills and proficiency with Microsoft Office and basic

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Must be able to lift/carry heavy loads of 50 lbs. or more.
• Familiarity with Canva and graphic design is preferred.
• Authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Provide support for meetings and events ranging from small to larger and more complex as needed.
• Coordinate guest services with clients, vendors, and team members.
• Create a hospitable environment for attendees, hosts, and vendors on event day.
• Assist with conference room turnover and room setups for various spaces.
• Handle content for digital displays and coordinate approval using the building system.
• Assist with post-event reporting and reconciliation.

Skills

MS Office

Canva

Graphic design

Organizational skills

Communication

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

About the Role:

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You'll Do:

• Provide support for various meetings from small to larger and more complex meetings and events as needed.
• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, signage, displays, special requirements and printing.
• Create a hospitable environment for attendees, event hosts, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs, providing support to food & beverage partner services, facility security, etc.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional.
• Troubleshoot basic audio and technical issues.
• Manage content for digital displays across building screens, including large-format AV displays in main conference spaces and distributed screens in pantries and common areas.
• Upload, proof, and coordinate approval of content using the building's digital display management system and pre-built templates.
• Liaise with stakeholders to gather, organize, and schedule display content in a timely manner.
• Assist with cord management & safe setup.
• Create and edit graphics and visual content using design tools similar to Canva.
• Apply an eye for detail and visual consistency when preparing content for display across building screens and event spaces.
• Assist with meeting room set up and break down, including furniture configuration, AV readiness, and return of spaces to standard layout following events.
• Liaise with client management regarding the exact requirements for events. This will include assistance with PowerPoint presentations, audio, and videoconferences.
• Manage a small inventory of event supplies.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Familiarity with graphic design or digital content tools such as Canva is preferred.
• Eye for detail and graphic design; ability to apply brand standards and visual consistency when preparing digital content for public-facing displays.
• Strong organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.