Meetings Coordinator

JLL; Omaha (NE); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

JLL is seeking an Event Coordinator at our Omaha, NE headquarters to manage end-to-end corporate events, meetings, and conferences. You will coordinate floor plans, vendor logistics, AV setups, and day-of execution to create memorable experiences for attendees.

The role requires 3–5 years of hands-on event coordination, strong vendor and client management, and proficiency with MS Office. A degree in hospitality or related fields is preferred; on-site work at the Omaha campus is expected.

Qualifications

• 3–5 years of hands-on event coordination experience including vendor and client management
• Strong coordination skills with ability to manage multiple events simultaneously
• Proficiency in MS Office Suite and good communication skills

Responsibilities

• Manage complete event execution from setup through tear-down including vendor coordination, installation supervision, floor plan implementation, and safety compliance
• Serve as on-site event lead during productions, directing staff and vendors, troubleshooting in real time
• Coordinate event logistics by responding to booking requests, consulting with organizers, producing BEOs, and managing timelines
• Build and maintain vendor partnerships, managing contracts, site visits, and deliveries
• Oversee event technology coordination including meeting room system setup and IT collaboration
• Maintain event documentation including calendars, floor plans, logs, inventories, and client feedback

Skills

Event coordination

Vendor management

Communication

Attention to detail

Education

Associate's or Bachelor's degree in hospitality management, event planning, or related field

Tools

BEO software

Event management platforms

MS Office (Outlook, Excel, Word)

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As an Event Coordinator, you'll bring events to life at Mutual of Omaha's corporate headquarters, managing every detail from concept through completion. This is a dynamic, hands-on role where you'll orchestrate meetings, conferences, and special events-ensuring flawless execution and memorable experiences for every attendee. You'll transform event visions into reality, managing everything from floor plans and vendor coordination to technology setup and day-of logistics. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career. What sets JLL apart is our culture of collaboration, and you'll experience that firsthand as you partner with internal teams, vendors, and clients to deliver events that exceed expectations.

What your day-to-day will look like:

• Manage complete event execution from setup through tear-down including vendor coordination, installation supervision, floor plan implementation, and safety compliance
• Serve as on-site event lead during productions, directing staff and vendors, troubleshooting in real time, and ensuring smooth operations throughout each event
• Coordinate event logistics by responding to booking requests, consulting with organizers, producing Banquet Event Orders (BEOs), and managing timelines
• Build and maintain vendor partnerships, managing contracts, conducting site visits, and coordinating schedules and deliveries
• Oversee event technology coordination including meeting room system setup, equipment troubleshooting, and IT partnership
• Maintain event documentation including calendars, floor plans, vendor logs, inventories, and client feedback

On-site presence required

Complete job description available on JLL's internal portal

Schedule: Monday-Friday, 7:30 AM - 4:30 PM

Required qualifications:

• High school diploma or equivalent with 3-5 years of hands-on event coordination experience including vendor and client management
• Strong coordination skills with ability to manage multiple events simultaneously while maintaining exceptional attention to detail
• Client-focused mindset with passion for creating memorable experiences and composure under pressure
• Outstanding interpersonal and communication skills with diplomacy in handling sensitive situations
• Proficiency in MS Office Suite including Outlook, Excel, and Word
• Flexibility in responding to last-minute changes and shifting priorities
• Physical ability to stand for extended periods, lift 50 lbs., and operate event equipment

Preferred qualifications:

• Associate's or Bachelor's degree in hospitality management, event planning, or related field
• Experience producing corporate events or conferences with executive-level clientele
• Familiarity with event management platforms, booking systems, and BEO software
• Knowledge of event production elements including staging, lighting, AV systems, and safety protocols
• Experience reading and creating floor plans and event layouts
• Certification in event planning (CMP, CSEP) or hospitality management

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Omaha, NE

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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