Meeting Services Coordinator

Dykema; Dallas, Northern (TX, KY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible PTO

Retirement plan with profit sharing

Commuter benefits

Job summary

Dykema Gossett PLLC in Dallas is seeking a Meeting Services Coordinator to set up and maintain conference rooms, pantries, and lunchrooms, and to coordinate food service for meetings.

Responsibilities include ordering supplies, managing inventory, assisting with receptions and events, and ensuring presentation quality of conference spaces. The role requires strong organization, reliable communication, and the ability to work independently in a fast-paced office environment.

Qualifications

• High school diploma or equivalent; two years post-high school preferred.
• Two to three years office experience.
• Excellent communication and organizational skills; proficiency with word processing software.
• Ability to be self-motivated and work independently; maintain confidentiality.

Responsibilities

• Set up and maintain conference rooms, pantries, and lunchrooms in the Dallas office.
• Monitor meeting schedules and coordinate with Receptionist for high-level Conference Center support.
• Set up beverages, condiments, and food presentation for meetings.
• Order food service supplies for Conference Center, pantries and lunchrooms.
• Maintain inventory and stock of food/beverage items; place orders with vendors as needed.
• Assist with receptions and special events; back-up for reception duties as needed.
• Assist Office Administrator with facility service requests and other duties as assigned.

Skills

Communication

Organization

Independence

Confidentiality

Education

High School diploma or equivalent

Tools

Microsoft Word

Job description

Dykema Gossett PLLC, a leading national law firm, is seeking to hire Meeting Services Coordinator for our Dallas office. The Meeting Services Coordinator will set up and maintain conference rooms, pantries, and lunchrooms. Set up all beverages and food services for meetings in conference rooms. Order food service supplies for Conference Center, pantries and lunchrooms. Responsible for organization and presentation of all conference rooms.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for organization and presentation of all conference rooms in the Dallas office.
• Monitors AskCody and coordinates with Receptionist regarding meeting schedules, ensuring high level support of the Conference Center.
• Sets up beverages and condiments for all meetings, as requested.
• Sets up and arranges presentation of food that has been delivered for meetings in conference rooms.
• Maintains inventory of food service and beverage items, ordering supplies from vendors as needed.
• Stocks and maintains all pantries, kitchens and lunchrooms.
• Confirms pantry equipment is operating properly, and contact vendors for service, as needed.
• Place food orders as needed.
• Assists with receptions and special events.
• Assists the Office Administrator with filling facility service requests from Members and personnel working closely with the Office Administrator as required following established guidelines/procedures.
• Serves as back-up for reception and performing other duties as assigned.
• Assists with other responsibilities as requested.

SPECIALIZED JOB FUNCTIONS

• Food presentation.
• Sanitary cleaning of food pantries and lunchrooms.
• Operation of coffee machines, dishwashing machines, ice machines, and other pantry equipment.
• Frequent lifting and transporting of materials which may weigh 15 pounds.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• High school diploma, equivalent educational training. Two years post-high school is preferred.
• Two to three years office experience.
• Excellent communication and organizational skills. Knowledge of Word or other word processing software required.
• Ability to be self-motivated and work independently.
• High degree of confidentiality regarding clients, guests, conversations, etc.

GREAT BENEFITS FOR GREAT PEOPLE

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.

E-Verify

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

ADDITIONAL INFORMATION

This job posting is intended to describe the essential duties and responsibilities, the specialized job functions, and the essential requirements of this job. It is not intended to be an exhaustive statement of all supplemental duties, responsibilities, non-essential requirements, or reflect any accommodations made under the Americans with Disabilities Act or the Michigan Persons with Disabilities Civil Rights Act.

Qualifications

Skills

Required

Microsoft Word

Intermediate

Preferred

Organization

Novice

Education

Preferred

High School or better.

Experience

Required

2-3 years:

Two to three years office experience.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.