Meeting Event Manager, Congress & HCP

Maritz; Cincinnati (OH); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Maritz in Cincinnati, OH seeks an experienced Meeting and Events Program Lead to manage complex events from planning through onsite execution. You will partner with clients and internal teams to deliver seamless programs that meet objectives.

You will oversee budgets, vendor relations, site inspections, onsite logistics, travel coordination, and VIP arrangements to ensure a superior attendee experience and profitable outcomes.

Qualifications

• Experience planning and executing large meetings and events.
• Ability to manage budgets and supplier contracts.
• Strong communication and cross-functional collaboration.

Responsibilities

• Serve as primary contact for assigned clients and lead programs from planning to onsite execution.
• Collaborate with Corporate Meeting Planner on Congresses, tradeshows, conventions, and related events.
• Manage event budgets, forecast expenses, negotiate contracts, ensure profitability, and reconcile accounts.
• Lead cross-functional project teams and communicate goals and requirements.
• Source and manage suppliers: hotels, AV, DMCs, air, and other vendors.
• Conduct site inspections and align program strategy with clients and stakeholders.
• Maintain proactive communication with clients and internal partners throughout the lifecycle.
• Oversee onsite delivery and handle VIP logistics and special projects.
• Support proposal development, renewals, and client relationships with operational input.

Skills

Client relationship management

Project management

Vendor negotiation

Budget management

Event logistics

Cross-functional leadership

Travel coordination

Communication

Education

Bachelor's degree in events management or related field

Job description

What You'll Bring

• Serving as the primary point of contact to select meetings and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution.
• Partnering and collaborating with Corporate Meeting Planner on Congresses, tradeshows, Conventions, and other related corp. meeting event., to include project management, including timelines, document creation and retention, logistics, deliverables, and operational details to ensure seamless execution.
• Managing event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals and reconciliation.
• Leading and directing cross-functional project teams by clearly communicating client goals, expectations, and business requirements.
• Sourcing, negotiating, and managing suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors.
• Conducting site inspections and collaborating with clients and internal stakeholders to align on program strategy and execution.
• Maintaining proactive, transparent communication with clients and internal partners throughout the lifecycle of each program.
• Overseeing onsite event delivery, anticipating challenges, resolving issues in real time, and ensuring a high-touch client experience.
• Managing VIP logistics and special projects as needed.
• Supporting proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input.

Things You Should Know

• 50-75% travel is required. Must have updated passport for travel.
• This is a hybrid role requiring candidates to be based in Cincinnati, OH. consistent onsite attendance will be required.