Meeting/Event Coordinator

Hawthorne Lane; Washington (District of Columbia); On-site; USD 65,000 - 80,000; Full time

Job summary

A leading association in Washington, DC seeks an Event Coordinator to plan and execute various meetings and events. The ideal candidate will bring organizational skills and a passion for event planning, working closely with internal teams and external stakeholders. An attractive salary and comprehensive benefits package, including paid overtime and health insurance, are offered.

Benefits

Employer-paid health and dental insurance

401(k) plan

Paid overtime

Complimentary parking

Employee wellness benefits

Qualifications

• 2 years of experience in planning events.
• Effective communication skills.
• Ability to manage multiple tasks.

Responsibilities

• Plan and manage meetings and events from start to finish.
• Coordinate logistics, including venue selection and vendor management.
• Manage event budgets and invoicing.

Skills

Organizational Skills

Event Planning

Communication

Job description

This range is provided by Hawthorne Lane. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

As the Meeting/Event Coordinator for this fast-paced Washington, DC-based association, you will organize and execute meetings for both internal teams and external stakeholders. You will work closely with meeting planners, administrative professionals, and operations staff on a shared mission to deliver seamless, high-quality events. If you have a polished professional presence, an accordion-folder approach to staying organized, a roll-up-your-sleeves work ethic, and a genuine enthusiasm for planning and executing events, this is the position for you.

Key Responsibilities:

• Plan and manage meetings, events, conferences, and receptions from conception through execution.
• Coordinate and prepare conference rooms and manage a high-volume conference room schedule.
• Lead logistical coordination including design, vendor selection, catering, venue research and selection, signage, and event materials.
• Liaise with internal teams to ensure meeting materials are distributed and all A/V needs are addressed in advance.
• Compile and organize meeting materials such as documents, spreadsheets, and slide decks, ensuring accuracy and readiness for all participants.
• Manage event registration processes, including building distribution lists, creating confirmations and RSVP reports, and sending timely reminders.
• Handle all aspects of invoicing related to meetings and events; adhere to event budgets and evaluate vendor contracts for optimal value and alignment.
• Build strong internal relationships by executing responsibilities with professionalism, reliability, and urgency.
• Provide broad administrative and project support as needed.

Why You’ll Love Working Here:

• Offers paid overtime and complimentary parking.
• Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.

What We’re Looking For:

• Event-savvy. You have six months to two years of experience organizing meetings, events and/or high-level project management.
• Flexible. You are ready to adjust your schedule if needed to come in early or stay late to set up or break down event venues.
• Onsite. You are excited to take part in events that will require onsite work Monday-Friday.
• Professional communicator. You have excellent written and verbal communication skills.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Relations Services

Referrals increase your chances of interviewing at Hawthorne Lane by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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