Meeting & Event Coordinator

Jones Lang LaSalle Incorporated; New York (NY); On-site; USD 67,000 - 83,000; Full time

Benefits offered by this job

401(k) matching

Medical/Dental/Vision

Parental leave

PTO & holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated seeks a Meeting and Event Coordinator to assist in planning and executing internal and external events in New York, NY. You will coordinate space, décor, basic A/V, guest lists, vendors, and on-site setup to ensure exceptional client experiences.

The role requires 1–3 years in event planning or hospitality, strong communication, and the ability to multitask in a fast-paced environment.

Qualifications

• High School Diploma or GED.
• 1–3 years in event planning or related field.
• Excellent time management and verbal/written communication skills.
• Ability to travel as needed.
• Ability to work flexible hours including early mornings, evenings and weekends.

Responsibilities

• Plan and execute meetings and events.
• Coordinate with clients to determine needs and with on-site team and vendors.
• Serve as primary client contact and manage SLAs.
• Manage end-to-end ticket lifecycle with IBPs and coordination of communications.
• Provide minor AV support and setup.

Skills

Time management

Communication

Multi-tasking

Customer service

Collaboration

Leadership

Travel

C-suite interaction

Education

High School Diploma

Bachelor's degree

Tools

Google Suite

Slack

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. *90 day Temporary Position, ends January 31st* JLL Experience Services team members are "experts who create value through lasting partnerships." At JLL, it is our goal to provide experiences that will be long remembered by our clients. We set the standard for superior experiences for our clients and our teams.

Job Summary

The Workplace Experience Meeting and Event Coordinator assists with planning and execution of internal and external events, including décor, entertainment, location, invitee list, special guests, equipment, and promotional material. They coordinate event details and set-up with the onsite team and event vendors. The Meeting and Event Coordinator is responsible for ensuring exceptional client experiences through proactive communication and high-touch, hospitality-focused service.

What your day-to-day will look like

• Execute simple and full meetings and events
• Consult with clients to determine event needs such as space, physical set-up, minor A/V, and event support
• Serve as primary point of contact for clients; respond to all requests in a timely manner in accordance with established Service Level Agreements
• Manage end-to-end ticket lifecycle with Internal Business Partners (IBPs), including communications, triage, and resolution
• Triage incoming event requests by evaluating completeness, accuracy, space availability, and resource alignment; communicate with IBPs to gather missing information and propose alternatives when needed
• Coordinate Certificate of Insurance (COI) administrative support, including requesting and collecting COI documentation from vendors, submitting and tracking COIs through designated compliance platforms, maintaining organized records, and notifying stakeholders of missing, expired, or incomplete COIs
• Provide minor audio-visual support, including basic microphone setup (turning on/off), simple sound activation (pressing play/start buttons), and plug-and-play computer connections
• Manage all operations, functions, and logistics, including scheduling using client scheduling software and troubleshooting A/V and other set-up issues
• Conduct supplies inventory audits and coordinate restocking
• Execute pre-event, during-event, and post-event support, including planning kick-off calls, coordinating shipments and guest lists, serving as day-of point of contact, conducting debriefs, and closing tickets
• Utilize ticketing systems — Corrigo, Google Calendar, Social Tables, Slack, and Google Workspace products — to document and manage event programs; log all activities, requests, and issues accurately in designated client systems
• Document lessons learned, review post-event survey feedback, and identify service enhancement opportunities
• Engage in continuous improvement and innovation by adopting best practices and new tools that provide service delivery efficiencies
• Handle administrative support such as responding to inquiries and requests
• Provide information and direction to vendors, facilities staff, and service providers to ensure excellent coordination and execution with minimal disruption
• Follow established escalation and incident reporting procedures
• All other duties as assigned

Required Qualifications

• High School Diploma or GED equivalent
• Flexible scheduling for early morning and evening event support; weekend support as event schedules require
• 1–3 years of experience in event planning, project management, hospitality, or a related field
• Excellent time management and verbal/written communication skills, with the ability to communicate professionally
• Ability to multi-task in a fast-paced environment
• Exceptional customer service skills with a passion for hospitality
• Ability to work with clients at all levels of an organization, including C-suite
• Willingness and ability to travel as needed
• Proven leadership skills with the ability to manage multiple priorities and deliver results
• Track record of initiative, integrity, and good judgment
• Highly collaborative with strong interpersonal skills

Preferred Qualifications

• Bachelor's degree or proven experience as an event planner or organizer
• Proficiency in Google Suite and Slack

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 66,560.00 – 83,200.00 USD per year.

Location: On-site –New York, NY

Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >