Meetings and Incentives Program Cooridnator

Christopherson Business Travel; Denver (CO); On-site; USD 28,000 - 41,000; Full time

Job summary

Christopherson Business Travel seeks an Andavo Meetings & Incentives Program Coordinator to support the AMI team in Denver. You will help manage Cvent registrations, room blocks, attendee communication and on-site logistics.

The role focuses on coordinating proposals, site visits, budgets and program resumes while assisting senior planners. Strong communication, organization and multitasking are essential.

Qualifications

• 2+ years meetings industry experience.
• Excellent oral and written communication skills.
• Comfortable communicating with clients and on-camera meetings.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint; Cvent preferred.
• Organized and able to prioritize efficiently.
• Strong attention to detail and grammar; able to work independently or in a team.
• Comfortable in fast-paced environments requiring multi-tasking and flexibility.
• Self-motivated with a proactive, service-focused mindset.
• Experienced with social media platforms.

Responsibilities

• Build and manage Cvent registration websites and mobile apps.
• Assist with rooming lists, transportation manifests, attendee registration, and hotel BEOs.
• Create client proposals, site inspection agendas, budgets and program resumes.
• Support onsite staff with printing and shipping needs.
• Gain planning experience and act as a secondary planner to Senior Program Managers.
• Source hotels and venues for small groups; manage hotel commissions.
• Manage social media platforms for AMI programs.
• Attend trainings and industry events as applicable.
• Maintain positive client and team relationships; work on multiple programs simultaneously.
• Generate reports and assist in accounting tasks; participate in client calls and meeting notes.

Skills

Communication

Organization

Attention to detail

Multitasking

Customer service

Social media

Teamwork

Public speaking

Cvent

Tools

Cvent

Outlook

Word

Excel

PowerPoint

Job description

Job Title: Andavo Meetings & Incentives Program Coordinator

Department: AMI

Reports to: Beth Faller, Vice President AMI

Location: Denver

This position is accountable for a variety of administrative and program management tasks. You will support the AMI Meetings and Incentive Team by assisting with responsibilities listed below and additional tasks as needed.

Responsibilities:

• Responsible for building and managing Cvent registration websites and mobile apps
• Shadow and assist AMI team as needed with rooming lists, transportation manifests, attendee registration, review registration websites, hotel BEOs and other planning responsibilities as needed.
• Create and/or assist in client proposals, site inspection agendas, budgets and program resumes as needed
• Support onsite program staff with printing and shipping needs
• Gain planning experience to manage limited-service programs and act as a secondary planner to Senior Program Managers
• Hotel and venue sourcing for small groups
• Manage hotel commission payments
• Manage Social Media platforms
• Participate in trainings to gain a high level of industry knowledge
• Attend industry events when applicable
• Maintain a positive attitude with clients, attendees and coworkers
• Ability to work on multiple programs simultaneously
• Generate reports and assist in accounting tasks
• Participate in client’s calls and manage agendas and meeting notes

Requirements:

• 2+ years meetings industry experience
• Must have excellent oral and written communication skills
• Comfortable communicating with clients and being on camera for meetings as needed
• Proficient in Microsoft Outlook, Word, Excel, Power Point - Cvent Registration Software preferred
• Ability to stay organized and prioritize is essential
• Excellent attention to detail and grammarAbility to work both independently and in a team environment
• Comfortable adapting to change and working in a fast-paced environment that requires multi-tasking, flexibility and the ability to work effectively under pressure
• Self-motivated with a desire to positively contribute to the team
• Experienced in Social Media platforms
• Maintain a strong focus on customer service and a proactive, solution driven mentality