Full Time Pharmaceutical Meeting Manager

American Meetings, Inc. (AMI); United States; On-site; USD 70,000 - 100,000; Full time

Job summary

American Meetings, Inc. (AMI) seeks a Pharmaceutical Meeting Manager to plan and execute investigator meetings and other HCP events, including live and virtual formats, for international attendees.

The role entails budget coordination, proposals, and ensuring AMI staff meet client service standards while driving meeting success. This remote position requires 1–3 years of relevant experience and strong English communication.

Qualifications

• Bachelor's degree or equivalent work experience.
• 1–3 years of Pharmaceutical Meeting Management experience (investigator meetings, advisory boards, speaker trainings).
• Able to travel up to 25%.
• Remote position; English proficiency required.

Responsibilities

• Plan, manage, and execute client virtual and live meetings.
• Create and manage budgets, proposals, and reconciliations.
• Meet revenue and profit goals for internal meetings.
• Coordinate initial invoicing and credit card payments with accounting.
• Lead and manage AMI staff to meet KPIs and client expectations.
• Advise clients on best practices and subject matter expertise.

Skills

Budget management

Client management

Meeting planning

Vendor coordination

Team supervision

Education

Bachelor's degree

Job description

We are seeking to fill Pharmaceutical Meeting Manager roles with talented professionals that are passionate about HCP attended meetings and events. With experience planning Investigator Meetings end to end with international HCPs. Seeking a professional that thrives in a fast-paced work environment, and holds the value of customer service to the highest degree. The Meeting Manager is responsible for planning and executing Live and Virtual events and meetings for clients as assigned. In addition, they manage AMI staff to ensure AMI customer service standards are met with every client. Responsibilities include managing and driving the client facing calls, managing budgets in all systems, proposals, reconciliations, client and attendee management. Ultimately responsible for all meeting timeline and deliverables to ensure the success of the meeting. Salary is based on experience.

KEY RESPONSIBILITIES

• Plan, manage and execute client Virtual and Live Meetings
• Create and manage budgets
• Meet internal meeting revenue and profit goals
• Direct initial invoicing and all credit card payments to accounting
• Manage and exceed client expectations regarding the overall meeting objectives
• Responsible for advising the client on all best practices and subject matter expertise
• Coordinate with the AMI Sourcing team on all venue, and vendor contracts and proposals
• Manage all AMI staff assigned to the meeting and ensure their KPIs are met
• Meet meeting and client KPIs
• Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better customer service
• Follow all AMI policies and procedures that are internal and client specific

Requirements

• Must have a Bachelor's Degree or equivalent work experience
• Must have at least 1-3 years of Pharmaceutical Meeting Management experience (advisory boards, Investigator Meetings, Speaker Trainings)
• Must be able to travel up to 25% of the time
• This is a remote position, we are accepting applicants globally and do require that candidates be proficient in verbal and written communication in English.