Medicine Office Program Support Specialist

U.S. Department of Veterans Affairs; Minneapolis (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

U.S. Department of Veterans Affairs in Minneapolis seeks a Program Support Assistant to back the Medicine Office, supporting the Chief of Medicine, Assistant Chief, Residency Director, and Clerkship Site Directors.

You will manage schedules, calendars, and reporting; coordinate meetings and educational activities; handle onboarding and access files; and assist staff, trainees, and external partners as needed.

Qualifications

• Generating, modifying, and maintaining schedules, calendars, and reports using office software (Word/Excel/Outlook/Teams) and databases.
• Coordinating meetings, conferences, and educational activities; reserving rooms and sending invites; preparing agendas and minutes.
• Composing, typing, and proofreading correspondence, reports, and memos for accuracy in spelling, grammar, format, and terminology.

Responsibilities

• Answer phones, screen callers, and direct visitors; schedule meetings and book rooms.
• Serve as point of contact for the Medicine Office and support leadership.
• Generate and post weekly ward and attending schedules; maintain accuracy on shared drives.

Skills

Scheduling

Office software

Meeting coordination

Data entry

Communication

Tools

Microsoft Word

Excel

Outlook

MS Teams

Databases

Job description

U.S. Department of Veterans Affairs in Minneapolis seeks a Program Support Assistant to back the Medicine Office, supporting the Chief of Medicine, Assistant Chief, Residency Director, and Clerkship Site Directors.

You will manage schedules, calendars, and reporting; coordinate meetings and educational activities; handle onboarding and access files; and assist staff, trainees, and external partners as needed.