Medical Support Assistant

U.S. Department of Veterans Affairs; Fort Bliss (TX); On-site; USD 40,000 - 62,000; Full time

Job summary

Talentify is seeking a Medical Support Assistant for the Department of Veterans Affairs in Fort Bliss, TX. The role focuses on scheduling, patient access, and administrative support within CCS, impacting patient flow and care coordination.

Expect interactions with clinicians and staff, with emphasis on accuracy and confidentiality in handling medical records and orders. The MSA works under VA guidelines, uses CPRS and VistA, and participates in daily huddles to determine service needs.

Qualifications

• Scheduling appointments and interpreting provider orders per scheduling guidelines.
• Interacting with internal and external customers by phone and in person.
• Maintaining medical charts and administrative records.

Responsibilities

• Schedule, reschedule, and coordinate patient appointments and consults.
• Verify demographics and insurance information; prepare for clinic visits.
• Communicate with physicians and care team; maintain patient records under privacy rules.

Skills

Scheduling

Customer service

Interpersonal skills

Data entry

Tools

CPRS

VistA

Job description

The position is located in the Department of Veterans Affairs, Veteran Health Administration (VHA), El Paso VA Health Care System (EPVAHCS), Community Care Service (CCS), in Ft. Bliss, Texas. The Incumbent serves as a Medical Support Assistant (MSA) in CCS and will be involved in administrative aspects of patient access, consults and scheduling for the service. Their work has a direct effect on patient care, the patient flow, and processes within CCS.

Duties

VA Careers – Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo
Total Rewards of a Allied Health Professional
The MSA is responsible for scheduling appointments, including interpreting, and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments at this level include, but are not limited to: interacting with both internal and external customers over the phone and in person, establishing and maintaining medic.al charts as well as administrative records, scheduling, canceling, re- scheduling patient's appointments and/or consults; entering no-show information; preparing for clinic visits; monitoring both inpatient and outpatient appointments for areas of responsibility; ensuring encounter forms are completed in order to obtain appropriate workload credit; verifying and updating demographics and insurance information; obtaining medical information from patients; coordinating information and actions related to patient care and services. The MSA refers all questions requiring immediate attention to appropriate health care team member.
Routinely communicates with physicians, case managers, and other allied health care professional staff using sound interpersonal skills and is constantly aware of the sensitive information that is being communicated. The work includes various duties involving different and unrelated processes and methods. The scope of this work is frequently accomplished under strict deadlines due to time constraints and patient volumes. The incumbent will interface with personal computer (PC) applications as well as numerous VistA and Computerized Patient Record System (CPRS) applications. The MSA will participate in huddles with other MSAs and/or clinical staff to determine the daily needs of the service.

Work Schedule

Monday - Friday; 8:00am - 4:45pm

Recruitment/Relocation Incentives (Sign-on Bonus)

Not Authorized

Permanent Change of Station (Relocation Assistance)

Not Authorized

Pay

Competitive salary and regular salary increases When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).

Paid Time Off

37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.

Parental Leave

After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy

After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement

Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA

Insurance

Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)

Telework

Ad-hoc available

Virtual

This is not a virtual position.

Functional Statement #

55257F, 55258, 55259F

Permanent Change of Station (PCS)

Not Authorized