Medical Staff Data & Technology Coordinator

HonorHealth; Phoenix (AZ); Remote; USD 42,000 - 64,000; Full time

Job summary

HonorHealth is seeking an HIM Tech II to manage birth and paternity registrations and maintain the master patient index. The role focuses on accurate data entry, coordination with Medical Staff Services, and ensuring state reporting compliance.

Responsibilities include data entry into the Arizona Birth Reporting System, resolving registration issues, and supporting chart integrity across departments. Arizona residency is required for this position.

Qualifications

• Maintains and updates the master patient index and related records.
• Coordinates with Medical Staff Services on suspension protocols.
• Ensures birth and paternity registrations meet State requirements.

Responsibilities

• Collects and verifies patient information for birth registrations.
• Enters birth data into the State Birth Reporting System.
• Reconciles newborns with birth registrations and ensures 100% submission.
• Resolves issues with birth certificates and paternity affidavits.
• Performs MPI maintenance and data quality checks.
• Distributes deficiency and suspension information to physicians and staff.

Skills

Birth registration processing

Master patient index

Data entry accuracy

Communication with physicians

Education

Associate's Degree - Preferred

High School Diploma or GED - Required

Tools

Electronic Medical Record System

Job description

Primary City/State:

Virtual Arizona

Category:

Health Information

Shift:

Day

Department:

Health Information Management

Monday - Friday 8:00am - 4:30pm**Must reside in the State of Arizona**Great care starts with great people. (Like you.)At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities

Job Summary

Responsible for completing and submitting Arizona State required information for birth certificates, fetal death certificates, paternity affidavits, and other required documentation related to birth certificates. The HIM Tech II is responsible for coordinating suspension protocol with Medical Staff Services, maintaining the integrity of the master patient index, merging, unmerging and overlying of the MPI, and facilitating synchronization with other indices throughout the organization.

Essential Functions

Assists patients with the birth registration and the paternity process by collecting and verifying patient information required by the State of Arizona Birth and Paternity registration processes.

Enters birth data into the electronic State of Arizona Birth Reporting System.

Prioritizes work and reconciles newborn patients with birth registration submission to assure 100% submission of HonorHealth patient births and fetal deaths.

Works with the patient and the State of Arizona Birth Registration to resolve issues related to birth certificates and paternity affidavits.

Researches patient admission histories and collaborates with Patient Registration and other departments as necessary to determine correct medical record merges.

Monitors and performs maintenance on the organization’s master patient index (MPI).

Reviews Duplicate Patient Reports to identify patient records possibly needing to be merged.

Distributes chart deficiency and suspension information to physicians, providers, and other appropriate entities. Information includes but is not limited to: reminders, pending suspension, fine notification letters, other correspondence relating to chart deficiencies and suspension of admitting privileges.

Maintains the physician suspension process which includes monitoring, tracking, and reporting physician deficiencies in the HonorHealth electronic medical record system.

Actively participates in department activities. Actively participates in safety initiatives and risk mitigating measures where appropriate. Completes all position and department safety related competencies and requirements on a timely basis.

Education

Associate's Degree - PreferredHigh School Diploma or GED - Required

Experience

2 years experience in any or all of the following: master patient index maintenance, records analysis, medical records processing. - Required3 years experience in any or all of the following: master patient index maintenance, records analysis, medical records processing. - PreferredOther Basic understanding and use of computers, telephones, fax, copy machines, and data entry into computer programs. Excellent communication skills with physicians. - RequiredOther Knowledge of state and federal laws and regulations relative to birth registration and the confidentiality and security of patient health information. Experience in a role utilizing excellent communication and analytical skills. - Preferred

Other

Other Basic understanding and use of computers, telephones, fax, copy machines, and data entry into computer programs. Excellent communication skills with physicians. - RequiredOther Knowledge of state and federal laws and regulations relative to birth registration and the confidentiality and security of patient health information. Experience in a role utilizing excellent communication and analytical skills. - Preferred

Licenses and Certifications

Other Registered Arizona State Birth Registrar - PreferredNon Clinical\RHIT - Registered Health Information Technician Registered Health Information Technician (RHIT) - PreferredNon Clinical\RHIT - Registered Health Information Technician - PreferredWe're all in for your career.