HIM Tech II

HonorHealth; Phoenix (AZ); On-site; USD 50,000 - 60,000; Full time

Job summary

HonorHealth is seeking an HIM Technician II to handle birth registration processes and maintain the master patient index across the health system. You will coordinate with Medical Staff Services, verify patient information, and ensure timely submission of birth records and paternity documents.

The role requires knowledge of birth registration regulations, strong data entry skills, and excellent communication with physicians.

Qualifications

• Associate or higher education in health information or related field preferred.
• Strong knowledge of state birth registration and patient privacy laws.
• Experience with master patient index (MPI) maintenance and medical records processing.
• Excellent communication with physicians and staff; ability to coordinate with Medical Staff Services.
• Familiarity with electronic medical record systems and birth registration processes.

Responsibilities

• Complete and submit Arizona birth certificate and paternity documentation.
• Maintain accuracy of the master patient index (MPI) and perform merges/suspensions as needed.
• Coordinate suspension protocol with Medical Staff Services and ensure 100% submission of birth records.
• Assist with patient information collection and data entry for birth and paternity registrations.
• Identify and resolve issues with birth certificates and paternity affidavits.
• Monitor and report physician deficiencies in the MPI and related systems.
• Support safety initiatives and maintain required competencies.

Skills

Communication

Analytical skills

Education

Associate's Degree - Preferred

High School Diploma or GED - Required

Job description

Primary City/State:Virtual Arizona

Category:Health Information

Shift:Day

Department:Health Information Management

Monday - Friday 8:00am - 4:30pm**Must reside in the State of Arizona**

Great care starts with great people. (Like you.)At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.Responsibilities:

Job SummaryResponsible for completing and submitting Arizona State required information for birth certificates, fetal death certificates, paternity affidavits, and other required documentation related to birth certificates. The HIM Tech II is responsible for coordinating suspension protocol with Medical Staff Services, maintaining the integrity of the master patient index, merging, unmerging and overlying of the MPI, and facilitating synchronization with other indices throughout the organization.Essential FunctionsAssists patients with the birth registration and the paternity process by collecting and verifying patient information required by the State of Arizona Birth and Paternity registration processes. Enters birth data into the electronic State of Arizona Birth Reporting System. Prioritizes work and reconciles newborn patients with birth registration submission to assure 100% submission of HonorHealth patient births and fetal deaths. Works with the patient and the State of Arizona Birth Registration to resolve issues related to birth certificates and paternity affidavits.Researches patient admission histories and collaborates with Patient Registration and other departments as necessary to determine correct medical record merges. Monitors and performs maintenance on the organization’s master patient index (MPI). Reviews Duplicate Patient Reports to identify patient records possibly needing to be merged.Distributes chart deficiency and suspension information to physicians, providers, and other appropriate entities. Information includes but is not limited to: reminders, pending suspension, fine notification letters, other correspondence relating to chart deficiencies and suspension of admitting privileges. Maintains the physician suspension process which includes monitoring, tracking, and reporting physician deficiencies in the HonorHealth electronic medical record system.Actively participates in department activities. Actively participates in safety initiatives and risk mitigating measures where appropriate. Completes all position and department safety related competencies and requirements on a timely basis.EducationAssociate's Degree - PreferredHigh School Diploma or GED - RequiredExperience2 years experience in any or all of the following: master patient index maintenance, records analysis, medical records processing. - Required3 years experience in any or all of the following: master patient index maintenance, records analysis, medical records processing. - PreferredOther Basic understanding and use of computers, telephones, fax, copy machines, and data entry into computer programs. Excellent communication skills with physicians. - RequiredOther Knowledge of state and federal laws and regulations relative to birth registration and the confidentiality and security of patient health information. Experience in a role utilizing excellent communication and analytical skills. - PreferredLicenses and CertificationsOther Registered Arizona State Birth Registrar - PreferredNon Clinical\RHIT - Registered Health Information Technician Registered Health Information Technician (RHIT) - Preferred

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