Medical Staff Credentialing & Compliance Specialist

Down East Community Hospital; Maine; On-site; USD 45,000 - 65,000; Full time

Job summary

Down East Community Hospital in Maine seeks a Medical Staff Services Assistant to coordinate credentialing, appointment, reappointment, and privileging for practitioners at DECH and Calais Community Hospital. The role requires high organization, confidentiality, and the ability to manage multiple files and deadlines.

You will verify credentials, monitor expirations, and ensure compliance with bylaws, CMS, accrediting bodies, and organizational policies.

Qualifications

• High school diploma or equivalent required; degree preferred.
• Advanced proficiency in Microsoft Office applications (Excel, Word, Outlook, Teams).
• Experience in medical staff services or healthcare administration preferred.
• Strong organizational and time-management skills.

Responsibilities

• Coordinate credentialing, appointment, reappointment, and privileging processes in line with bylaws and policies.
• Review credentialing and privileging applications for completeness and accuracy; follow up on missing documentation.
• Perform primary-source verification of credentials (licensure, education, training, board certification).
• Monitor licenses, certifications, insurance, and expiration dates.
• Collaborate with practitioners and leadership to obtain required documentation and resolve issues.
• Coordinate Medical Staff committee and service meetings (scheduling, agendas, minutes, follow-ups).
• Ensure compliance with CMS, state, accreditation, and organizational requirements.
• Maintain confidential practitioner credentialing files and records.
• Provide other duties related to the department as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Independent work

Education

High school diploma or equivalent

Associated or Bachelor's preferred in healthcare administration

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Job description

Down East Community Hospital in Maine seeks a Medical Staff Services Assistant to coordinate credentialing, appointment, reappointment, and privileging for practitioners at DECH and Calais Community Hospital. The role requires high organization, confidentiality, and the ability to manage multiple files and deadlines.

You will verify credentials, monitor expirations, and ensure compliance with bylaws, CMS, accrediting bodies, and organizational policies.