Credentialing & Medical Staff Services Coordinator

Down East Community Hospital; Machias (ME); On-site; USD 42,000 - 56,000; Full time

Job summary

Down East Community Hospital in Maine is seeking a Medical Staff Services Assistant to coordinate credentialing, appointment, reappointment, and privileging for practitioners at DECH and Calais Community Hospital. The role requires high organization, confidentiality, and independent judgment.

The position supports Medical Staff committees, conducts primary-source verification, tracks deadlines, maintains confidential files, and ensures CMS and regulatory compliance.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, Teams) is preferred.
• Strong organizational and time-management skills with ability to handle multiple priorities.
• Knowledge of credentialing, privileging, and regulatory requirements preferred.

Responsibilities

• Coordinate credentialing, appointment, reappointment, and privileging processes per bylaws and policies.
• Review applications for completeness and maintain confidential credentialing files.
• Perform primary-source verification of credentials (licensure, education, board certifications).
• Monitor licenses, certifications, and expiration dates; track requirements.
• Support Medical Staff meetings, including scheduling, agendas, materials, and minutes.
• Ensure compliance with CMS, state, accreditation, and organizational standards.

Skills

Credentialing

Privileging

Medical Staff Services

Document management

CMS compliance

Education

High school diploma

Associate's or Bachelor's degree preferred

Job description

Down East Community Hospital in Maine is seeking a Medical Staff Services Assistant to coordinate credentialing, appointment, reappointment, and privileging for practitioners at DECH and Calais Community Hospital. The role requires high organization, confidentiality, and independent judgment.

The position supports Medical Staff committees, conducts primary-source verification, tracks deadlines, maintains confidential files, and ensures CMS and regulatory compliance.