Medical Staff Administrative Specialist

UW Health; Madison (WI); Remote; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Parental leave

Job summary

UW Health in Madison, WI is seeking a Medical Staff Administration Specialist to coordinate end-to-end credentialing and privileging for medical staff members and APPs, ensuring applications and supporting documentation are complete and processed on time.

Responsibilities include maintaining secure, accurate, audit-ready provider records; validating data, resolving discrepancies, and supporting archival, reporting, and data-quality activities; preparing credentialing materials for Medical Staff

Qualifications

• High school diploma or equivalent Required
• Bachelor's Degree in business or related field Preferred
• 3 years of experience in an office environment Required
• Experience in medical staff credentialing and accreditation Preferred
• Certified Provider Credentialing Specialist (CPCS) Preferred or
• Certified Professional Medical Services Management (CPMSM) Preferred

Responsibilities

• Coordinate end-to-end credentialing and privileging for medical staff members and advanced practice providers, ensuring applications and supporting documentation are complete, accurate, and processed on time.
• Maintain secure, accurate, and audit-ready provider records; validate data, resolve discrepancies, and support archival, reporting, and data-quality activities.
• Prepare credentialing materials for Medical Staff committees, document committee actions, and coordinate follow-up in accordance with Medical Staff Bylaws, policies, and established governance processes.
• Apply accreditation, regulatory, and organizational requirements to credentialing and privileging activities; support survey readiness and elevate compliance concerns through established channels.
• Serve as a resource and liaison to clinical departments, Medical Staff leaders, administrative partners, regional affiliates, and external organizations regarding credentialing standards, processes, and agreements.

Skills

End-to-end credentialing

Recordkeeping

Regulatory compliance

Communication

Education

High school diploma or equivalent

Bachelor's Degree in business or related field

Job description

Work Schedule:

100% FTE. Hours are Monday through Friday from 8am to 4:30pm. Applicants hired into this position can work from most states. This will be discussed during the interview process.

To be eligible to work remotely, you must be in an approved remote work state for UW Health. We've included a link below to view the full list of approved remote work states.

We are seeking a Medical Staff Administration Specialist to:

• Coordinate end-to-end credentialing and privileging for medical staff members and advanced practice providers, ensuring applications and supporting documentation are complete, accurate, and processed on time.
• Maintain secure, accurate, and audit-ready provider records; validate data, resolve discrepancies, and support archival, reporting, and data-quality activities.
• Prepare credentialing materials for Medical Staff committees, document committee actions, and coordinate follow-up in accordance with Medical Staff Bylaws, policies, and established governance processes.
• Apply accreditation, regulatory, and organizational requirements to credentialing and privileging activities; support survey readiness and elevate compliance concerns through established channels.
• Serve as a resource and liaison to clinical departments, Medical Staff leaders, administrative partners, regional affiliates, and external organizations regarding credentialing standards, processes, and agreements.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions

Qualifications

• High school diploma or equivalent Required
• Bachelor's Degree in business or related field Preferred

Work Experience

• 3 years of experience in an office environment Required
• Experience in medical staff credentialing and accreditation Preferred

Licenses & Certifications

• Certified Provider Credentialing Specialist (CPCS) Preferred or
• Certified Professional Medical Services Management (CPMSM) Preferred

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

• Legal Employer University of Wisconsin Hospitals and Clinics Authority
• Locations 600 Highland Ave, Madison, WI, 53792, US (Remote)