Medical Spa Clinical Manager

Sante Aesthetics; Portland (OR); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

On the job training

Company parties

Paid time off

Job summary

SANTÉ Aesthetics & Wellness in Portland, OR is seeking a Clinical Manager to oversee daily clinical operations and lead the aesthetic care team. You will collaborate with the Medical Director, Clinic Director, injectors, aestheticians, and admin staff to maintain high standards of service, safety, and efficiency.

This role requires a proactive leader with excellent organization and a flexible schedule for occasional after-hours events, client appreciation gatherings, and VIP launches.

Qualifications

• Medical Spa experience strongly preferred.
• Detail-oriented with strong clinical compliance and documentation.
• Team player who collaborates across a multi-disciplinary team.
• Flexible schedule including occasional evenings or weekends.
• Proficiency with EMR systems (e.g., Aesthetic Records) and scheduling software.

Responsibilities

• Oversee daily clinical workflows to ensure efficient treatment schedules, provider readiness, and high-quality patient experiences.
• Manage clinical inventory, medical supplies, equipment maintenance, and vendor ordering.
• Ensure OSHA, HIPAA, state licensing standards, and clinical safety protocols.
• Maintain accurate electronic medical records (EMR) and clinical documentation.
• Foster a collaborative, inclusive, and positive team environment.
• Supervise, mentor, and assist in onboarding and training clinical team members.
• Partner with clinic leadership and providers to optimize client appointment scheduling and clinical throughput.
• Participate in planning, organizing, and executing occasional after-hours VIP events, open houses, and promotional gatherings.

Skills

Medical Spa

Detail-oriented

Team player

Flexible schedule

EMR proficiency

Tools

EMR systems

Job description

Benefits

• On the job training
• Company parties
• Paid time off

About SANTÉ Aesthetics & Wellness

At SANTÉ, our mission is to enhance the health, beauty, and confidence of our clients through state-of-the-art medical aesthetic treatments and exceptional personalized care. We pride ourselves on creating a supportive, collaborative, and luxury wellness environment where professionalism, innovation, and client satisfaction come first.

Position Overview

We are seeking a highly organized, energetic, and detail-oriented Clinical Manager to oversee daily clinical operations and lead our aesthetic care team. The ideal candidate thrives in a fast-paced environment, possesses strong leadership abilities, and is a dedicated team player who takes pride in seamless operations and superior patient care.

In this role, you will work closely with our Medical Director, Clinic Director, injectors, aestheticians, and administrative staff to maintain high standards of service, safety, and efficiency. Additionally, because SANTÉ regularly hosts client appreciation gatherings, VIP launches, and promotional evening events, this position requires a flexible schedule to support occasional after-hours events.

Key Responsibilities

Clinical Operations & Quality Control

• Oversee daily clinical workflows to ensure efficient treatment schedules, provider readiness, and high-quality patient experiences.
• Manage clinical inventory, medical supplies, equipment maintenance, and vendor ordering.
• Ensure full compliance with OSHA, HIPAA, state licensing standards, and clinical safety protocols.
• Maintain accurate electronic medical records (EMR) and clinical documentation.

Leadership & Team Collaboration

• Foster a collaborative, inclusive, and positive team environment where all staff members feel supported.
• Supervise, mentor, and assist in onboarding and training clinical team members.
• Partner with clinic leadership and providers to optimize client appointment scheduling and clinical throughput.

Event Support & Community Engagement

• Participate in planning, organizing, and executing occasional after-hours VIP events, open houses, and promotional gatherings.
• Maintain flexibility to adjust working hours to accommodate evening/weekend event schedules.

Qualifications & Skills

• Medical Spa Experience: Prior experience in a Medical Spa, Dermatology, or Plastic Surgery setting is strongly preferred / highly desired.
• Detail-Oriented: Exceptional attention to detail in clinical compliance, inventory tracking, and patient documentation.
• Team Player: Proven track record of working collaboratively in a multi-disciplinary team environment.
• Flexible Schedule: Willingness and availability to work non-traditional hours, including occasional evenings or weekends for special events.
• Technical Skills: Proficiency with Electronic Medical Record (EMR) systems (e.g., Aesthetic Records) and scheduling software.

Compensation & Benefits

• Competitive salary based on experience.
• Employee discounts on SANTÉ’s aesthetic treatments and retail products.
• Paid Time Off (PTO) and holiday pay.
• A vibrant, supportive, and growth-oriented company culture.

Pay

Pay will be determined based on experience.