Medical Secretary Supervisor

DaMar Staffing; Virginia (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Virginia Oncology Associates, the largest group of medical professionals devoted exclusively to cancer care and blood disorders, seeks a Medical Secretary Supervisor for its Western Tidewater, Southside, and Peninsula practices.

You will supervise all office secretarial functions, participate in scheduling and workflow improvements, and lead front office staff to ensure smooth patient flow and service quality.

Qualifications

• High School Diploma or equivalent required.
• Some College or Associate's Degree in Business or Healthcare Management preferred.
• Minimum three years' secretarial experience required.
• Medical office experience strongly preferred.
• At least five (5) years of medical office experience, with one to three (1-3) years or more of supervisory experience.
• Strong knowledge of healthcare regulations and collection-related legal requirements.
• Excellent leadership, communication, and organizational skills.

Responsibilities

• Supervise and coordinate all office functions for all practice medical secretarial staff to ensure smooth daily operations with patient flow, front office activities, office maintenance and patient concerns.
• Serve as a working supervisor, assisting with scheduling, coverage, and workflow optimization.
• Recruit, hire, train, and evaluate front office staff; manage performance goals and disciplinary actions.
• Provides guidance and daily work direction to staff within the department.
• Takes and receives phone messages for physicians and other practice personnel.
• Answers calls promptly and records messages accurately.
• Provides administrative support to physicians and management.
• Other duties as requested or assigned.

Skills

Leadership

Communication

Organizational skills

Education

High School Diploma

Some College/Associate Degree in Business or Healthcare Management

Job description

Overview

Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has an exciting opportunity for an Medical Secretary Supervisor for our practices across the Western Tidewater, Southside, and Peninsula regions!

Responsibilities

• Supervise and coordinate all office functions for all practice medical secretarial staff to ensure smooth daily operations with patient flow, front office activities, office maintenance and patient concerns.
• Serve as a working supervisor, assisting with scheduling, coverage, and workflow optimization.
• Recruit, hire, train, and evaluate front office staff; manage performance goals and disciplinary actions.
• Provides guidance and daily work direction to staff within the department.
• Takes and receives phone messages for physicians and other practice personnel.
• Answers calls promptly and records messages accurately.
• Provides administrative support to physicians and management.
• Other duties as requested or assigned.

Qualifications

• High School Diploma or equivalent required.
• Some College or Associate's Degree in Business or Healthcare Management preferred.
• Minimum three years' secretarial experience required.
• Medical office experience strongly preferred.
• At least five (5) years of medical office experience, with one to three (1-3) years or more of supervisory experience.
• Strong knowledge of healthcare regulations and collection-related legal requirements.
• Excellent leadership, communication, and organizational skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be offered to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. The position requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. The position requires standing and walking for extensive periods of time. The employee occasionally lifts and carries items weighing up to 40 lbs. The position requires corrected vision and hearing to normal range.

WORK ENVIRONMENT

The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment. Work will involve in-person interaction with co-workers and management and/or clients. Work may require minimal travel by automobile to office sites.