Radiation Medical Services Administrative Assistant

The US Oncology Network; Norfolk (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

A healthcare provider in Norfolk is seeking a Medical Secretary to support physicians in their daily operations. Responsibilities include managing phone communications, preparing documents, coordinating appointments, and maintaining professional licenses. Candidates should have a high school diploma with solid secretarial experience, preferably in a medical office. The role involves working in an office environment with regular contact with staff and requires strong organizational and communication skills.

Qualifications

• Minimum three years' secretarial experience required.
• Medical office experience strongly preferred.

Responsibilities

• Takes and receives phone messages for physicians and other practice personnel.
• Prepares documents for meetings, projects, or reports.
• Drafts correspondence and documents within requested timeframe.
• Assists in coordinating appointments, meetings, and travel arrangements for physicians.
• Completes physicians' expense reports.

Skills

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Associate's degree in business administration or secretarial program preferred

Job description

Overview

Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has an exciting opportunity for a Medical Secretary in our Radiation office in Norfolk.

Responsibilities

• Takes and receives phone messages for physicians and other practice personnel. Answers calls promptly and records messages accurately.
• Prepares documents for meetings, projects, or reports.
• Drafts correspondence and documents within requested timeframe.
• Assists in the coordination of appointments, meetings, travel arrangements and other business activities for the physicians.
• Completes physicians' expense reports.
• May handle incoming and outgoing mail.
• Maintains and updates physicians' medical licensure, professional certifications, professional liability, board certifications, and curriculum vitae.
• Coordinates physician monthly on‑call schedule.
• Orders office supplies.
• Maintains files and office equipment.

Qualifications

• High school diploma or equivalent.
• Associate's degree in business administration or secretarial program preferred.
• Minimum three years' secretarial experience required.
• Medical office experience strongly preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires eye‑hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision correctable to 20/20. Requires occasional lifting of up to 30 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with staff. Requires exposure to conditions common to a clinic environment.