Medical Secretary

Dakota Vascular; Sioux Falls (SD); On-site; USD 38,000 - 52,000; Full time

Job summary

Dakota Vascular in Sioux Falls, SD is seeking a full-time Medical Secretary to join our front-office team. This on-site role handles patient reception, telephone screening, and appointment scheduling, while supporting clinic operations.

You will maintain patient records, prepare charts, update the practice management system, coordinate referrals, process forms, and assist with insurance and billing documentation. A professional, patient-focused demeanor is essential to ensure smooth patient flow.

Qualifications

• Strong appointment scheduling and calendar management skills.
• Proficient clerical skills with filing, data entry and office systems.
• Working knowledge of medical terminology and clinical workflows.
• Accurate typing and basic computer skills including EHR.
• Professional verbal and written communication with patients.
• Ability to manage multiple tasks and prioritize in a fast-paced clinic.
• Prior experience in a medical or healthcare office preferred.
• High school diploma or equivalent required; medical admin training is a plus.

Responsibilities

• Greet patients and answer phones; schedule appointments.
• Maintain accurate patient records and prepare medical charts.
• Update information in the practice management system.
• Coordinate referrals and process related forms.
• Assist with insurance and billing documentation.
• Support front-office operations and ensure smooth patient flow.

Skills

appointment scheduling

clerical skills

medical terminology

typing

communication

multitasking

EHR

customer service

Education

High school diploma or equivalent

Medical administration training (asset)

Tools

EHR software

Office suite

Job description

Company Description

Dakota Vascular provides comprehensive vascular care to patients in Sioux Falls, SD, and the surrounding region. The team focuses on delivering high-quality, patient-centered services across the full spectrum of vascular conditions. Dakota Vascular works closely with referring providers and local healthcare facilities to coordinate effective, timely care. The organization values professionalism, collaboration, and a supportive environment for both patients and staff. Team members are encouraged to contribute to efficient clinic operations and a positive patient experience.

Role Description

This is a full-time, on-site Medical Secretary role based in Sioux Falls, SD. The Medical Secretary supports daily clinic operations by welcoming patients, answering phones, and managing appointment scheduling and follow-up visits. Responsibilities include maintaining accurate patient records, preparing and organizing medical charts, and updating information in the practice management system. The role also involves coordinating referrals, processing forms, and assisting with insurance and billing-related documentation. The Medical Secretary collaborates closely with clinical staff to ensure smooth patient flow, timely communication, and a professional front-office environment.

Qualifications

• Strong appointment scheduling and calendar management skills, including coordinating patient visits and follow-ups.
• Proficient clerical skills, such as filing, data entry, document preparation, and maintaining organized office systems.
• Working knowledge of medical terminology and familiarity with medical office procedures and workflows.
• Accurate typing and basic computer skills, including use of electronic health records and standard office software.
• Effective verbal and written communication skills, with a professional and patient-focused demeanor.
• Ability to manage multiple tasks, prioritize workload, and maintain attention to detail in a fast-paced clinical setting.
• Prior experience in a medical or healthcare office environment preferred.
• High school diploma or equivalent required; additional training in medical administration or related field is an asset.