Medical Secretary

Kids for the Future; Lenexa (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Kids for the Future is seeking a Medical Secretary I to support pathology reporting and laboratory operations. You will coordinate communication with clients, pathologists, and healthcare professionals, ensuring timely, accurate documentation and professional service.

Qualified candidates have at least two years in a medical setting, a high school diploma or GED, strong computer skills, and solid attention to detail.

Qualifications

• Minimum of two years of experience in a medical or healthcare setting.
• High School Diploma or GED.
• Computer skills.
• Critical-thinking skills.

Responsibilities

• Answer incoming phone calls and respond to emails from clients, pathologists, and other healthcare professionals in a professional, courteous, and timely manner.
• Follow patient confidentiality guidelines and legal documentation requirements.
• Develop and maintain an understanding of laboratory workflows, including the role of transcription in pathology report completion.
• Provide administrative support to the transcription department and assist with the coordination of pathology reports and related documentation.
• Maintain accurate and organized records and documentation while ensuring the integrity and confidentiality of patient information.
• Collaborate with pathologists, transcriptionists, and other laboratory personnel to support efficient daily operations and timely communication.

Skills

Attention to detail

Critical thinking

Time management

Communication

HIPAA/compliance

Computer skills

Education

High School Diploma or GED

Job description

• Employee Type FT - Non-Exempt

Description

Essential Functions

• Answer incoming phone calls and respond to emails from clients, pathologists, and other healthcare professionals in a professional, courteous, and timely manner.
• F ollow patient confidentiality guidelines and legal documentation requirements.
• Demonstrate initiative and the ability to work independently while following established procedures and working under periodic oversight.
• Develop and maintain an understanding of laboratory workflows, including the role of transcription in pathology report completion.
• Provide administrative support to the transcription department and assist with the coordination of pathology reports and related documentation
• Maintain accurate and organized records and documentation while ensuring the integrity and confidentiality of patient information.
• Demonstrate sound judgment when handling sensitive information, addressing documentation concerns, and determining when issues require escalation.
• Participate in peer learning, training, and ongoing professional development to strengthen knowledge of medical terminology, laboratory procedures, and administrative processes.
• Collaborate with pathologists, transcriptionists, and other laboratory personnel to support efficient daily operations and timely communication
• Other duties as assigned.
• Listening Skills – Listens attentively to dictated recordings and accurately transcribes verbal information into medical documentation.
• Attention to Detail – Carefully reviews reports for completeness, formatting consistency, grammar, and documentation accuracy
• Critical Thinking – Identifies obvious inconsistencies, omissions, and documentation concerns and escalates issues appropriately.
• Time Management – Manages assigned workload effectively and meets turnaround expectations within structured guidance.
• Confidentiality – Maintains patient privacy and complies with HIPAA, legal documentation standards, and organizational policies.

Requirements

Qualifications :

• Minimum of two years of experience in a medical or healthcare setting, preferably in a medical secretary, medical administrative assistant, or similar administrative support role.
• High School Diploma or GED
• Computer Skills
• Critical-thinking skills

Summary

The Medical Secretary I supports pathology reporting and laboratory operations by providing administrative assistance , coordinating communication, and ensuring the accuracy and timely completion of documentation. This role serves as a key point of contact for clients, pathologists, and other healthcare professionals, demonstrating professionalism, responsiveness, and exceptional customer service. The position requires a foundational understanding of medical terminology and laboratory workflows, strong organizational skills, and the ability to manage administrative responsibilities while maintaining patient confidentiality and supporting efficient laboratory operations.