Medical Records & Transportation Coordinator – Organized Care

Summit Care Company; Blountstown (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Daily Pay

Health Insurance

Dental & Vision Insurance

Paid Time Off & Holiday Pay

401(k) Retirement Plan

Flexible Scheduling

Direct Deposit

Opportunities for Overtime

Doctegrity – 24/7 telemedicine access

Wonderschool – Child care support

Panda Perks & Benefits – Discounts

A Supportive Team Environment

Job summary

Summit Company in Blountstown, FL is hiring a Medical Records and Transportation Coordinator to manage resident medical records and coordinate transportation to off-site appointments. The role requires strong organizational skills and adherence to HIPAA, with occasional driving of the facility van.

The ideal candidate will have experience in medical records/healthcare administration, be able to schedule and track appointments, and communicate effectively with drivers, families, and providers.

Qualifications

• High school diploma or equivalent preferred.
• Previous experience in medical records, healthcare administration, scheduling, transportation coordination, or a similar role preferred.
• Knowledge of HIPAA regulations and medical record confidentiality requirements.
• Understanding of medical terminology and healthcare documentation processes preferred.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks, maintain accurate records, and coordinate schedules effectively.
• Basic computer skills, including electronic recordkeeping and Microsoft Office applications.
• Valid driver's license and ability to safely operate the facility van as required.

Responsibilities

• Maintain, organize, update, and store electronic and physical resident medical records according to facility policies and procedures.
• Process Release of Information (ROI) requests and medical records requests in compliance with HIPAA guidelines.
• Verify medical records for accuracy, completeness, and appropriate documentation.
• File, retrieve, scan, and archive clinical documents as required by facility policies and procedures.
• Ensure the confidentiality and security of resident medical information.
• Coordinate and schedule daily resident transportation to off-site medical, dental, and therapy appointments.
• Communicate with drivers, family members, and external healthcare providers to confirm appointment details, pickup times, and drop-off arrangements.
• Understand and process applicable insurance protocols, prior authorizations, and billing requirements related to resident transportation.
• Maintain accurate transportation schedules and address last-minute appointment changes, cancellations, and transportation delays efficiently.
• Drive the facility van to appointments as needed.
• Maintain accurate records of scheduled appointments and transportation arrangements.
• Communicate transportation or scheduling concerns to the appropriate facility personnel.
• Perform other related duties as assigned to support facility operations.

Skills

Organizational skills

Communication skills

Scheduling

Recordkeeping

Attention to detail

HIPAA knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

EHR systems

Job description

Summit Company in Blountstown, FL is hiring a Medical Records and Transportation Coordinator to manage resident medical records and coordinate transportation to off-site appointments. The role requires strong organizational skills and adherence to HIPAA, with occasional driving of the facility van.

The ideal candidate will have experience in medical records/healthcare administration, be able to schedule and track appointments, and communicate effectively with drivers, families, and providers.