Medical Records Tech

The US Oncology Network; Salem (VA); On-site; USD 18,000 - 28,000; Full time

Job summary

BRCC is seeking a Medical Records Clerk to organize and file patient information, prepare charts for visits, and maintain EMR documentation. You will ensure confidentiality, comply with regulations, and support front office operations. A high school diploma and 3–5 years in medical records are expected.

Responsibilities include scanning, chart retrieval, release of records, and coordinating with physicians and front desk staff to keep records accurate and accessible.

Qualifications

• High school diploma or equivalent.
• 3-5 years’ experience, preferably in a medical office setting.
• Knowledge of electronic health record systems.
• Time Management, Organization, Attention to Detail and Quality Focus skills needed.

Responsibilities

• Scan and attach all internal and external correspondence and electronic medical reports into patient's medical record chart according to filing system.
• Pulls charts for scheduled appointments in advance according to guidelines.
• Prints, mails, and/or faxes patient chart information as requested and authorized.
• Documents all processes related to handling medical records and requests.
• Release medical records information to authorized persons or agencies according to regulations.
• Compile and maintain patients' medical records for documentation and data analysis.
• Catalogue charts for storage and manage electronic reports of records.
• Submit requests for chart retrieval from storage as needed for requests.
• Ensure dictated notes are transcribed into the EMR and routed to physicians accordingly.
• Maintain records for weekly provider meetings and support front office operations.

Skills

Time Management

Organization

Attention to Detail

Quality Focus

Education

High school diploma or equivalent

Tools

Electronic health record systems

Job description

Overview

SCOPE:Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files, locates, retrieves and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Scan and attach all internal and external correspondence and electronic medical reports into patient' medical record chart according to filing system.
• Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.
• Releases medical records information to persons or agencies according to State and Federal regulations.
• Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
• Picks up out guides at designated locations and returns to Medical Records.
• Catalogue charts for storage and keeps electronic reports of those records.
• Submits request for chart retrieval from storage if needed to comply with a medical records request.
• Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind.
• Keeps a record of new patients for weekly physicians OCM meetings
• Follows policies and procedures to contribute to the efficiency of the front office Provides back-up assistance as needed by front office staff.
• Sends out dictations to referring providers via manual faxing, right fax, or electronically “Direct Message” (direct message via EMR is required for MIPS.
• In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion. Will mail or fax forms and contact patient once completed.
• Sends outgoing faxes and distributes incoming faxes.
• Prepares correspondence, memos, forms and other typing as requested by supervisor.

Qualifications

MINIMUM QUALIFICATIONS: High school diploma or equivalent required. Position requires 3-5 years’ experience, preferably in a medical office setting. Previous experience in a medical records’ experience preferred. Knowledge of electronic health record systems. Time Management, Organization, Attention to Detail and Quality Focus skills needed.

Pay Scale

The general pay scale for this position at BRCC is $13.27-$20.41. The actual hiring rate is dependent on many factors, including but not limited to prior work experience, education, job/position responsibilities, location, work performance, etc.