Medical Records Specialist

St. Joseph’s/Candler Health System; Savannah (GA); Hybrid; USD 42,000 - 60,000; Full time

Job summary

St. Joseph’s/Candler Health System in Savannah seeks a Medical Records Specialist to prepare daily charts for the Advanced Thoracic Oncology Center, gathering medical history, imaging, and laboratory data for provider review.

You will verify documentation, maintain data integrity, and ensure HIPAA compliant release of information while organizing charts for quick access by clinicians.

Qualifications

• 3-5 years medical office/medical records management experience.
• None required education for the role.

Responsibilities

• Assembles patient health information for each clinic visit, including history, exams, X-ray reports and labs.
• Verifies documents are complete, indexed correctly, signed, and located in the chart in chronological order.
• Retrieves imaging results and ensures orders are completed before appointments; communicates with clinicians.
• Prepares and routes overnight oximetry, home sleep study, and CPAP data for provider review.
• Maintains accessible, organized records for clinical staff and ensures timely access.
• Ensures HIPAA compliance and proper release of information to authorized parties.

Skills

Data integrity

Clerical duties

Communication

HIPAA compliance

Education

None Required

Tools

Electronic Health Records (EHR)

Job description

The Medical Records Specialist prepares daily charts for patients seen within the Advanced Thoracic Oncology Center. Requests and obtains any documentation needed prior to clinic visit, including but not limited to medical history, diagnostic images, and lab tests. Ensures that patient testing information is placed in patient's chart for provider review. Works closely with the providers and clinical team to assure data integrity and performs other clerical duties as assigned.

Education

None Required

Experience

3-5 YearsMedical Office and Medical Records Management - Required

License & Certification

None Required

Core Job Functions

• Assembles patient health information for each clinic visit, including but not limited to, medical history, exam results, X-ray reports, lab tests, diagnoses and treatment plans. Verifies documents are completed accurately, indexed correctly and/or properly identified, and signed. Ensures all necessary information is located in electronic chart (or paper chart) in proper chronological order.
• Retrieves imaging for all radiology tests; communicate with physician or office manager when not available. Identify report availability for physician review and signature. Ensures all orders have been completed and results received in advance of appointment and/or communicates with clinical specialists and Practice Coordinators in advance if otherwise.
• Assist in preparation, download, and routing of overnight oximetry reports, home sleep study data, and CPAP equipment data for provider review.
• Prepares records accurately to ensure timely access by authorized persons. Monitors chart for additional work assignments. Organizes and stores records appropriately to establish easy access for clinical personnel.
• Phones are answered in a timely and courteous manner. Accurate information is provided, taken from caller and delivered to the appropriate recipient.
• Adheres to the release of patient information and is compliant with HIPAA regulations. Releases protected health information in an efficient manner to appropriate parties.

Learn more about the many benefits available to SJ/C co-workers.

• From wellness programs and insurance options to child care and housing opporunities, SJ/C invests in the health and well-being of our co-workers in many ways.