Medical Records Specialist - EMR & Compliance

The US Oncology Network; Salem (VA); On-site; USD 18,000 - 28,000; Full time

Job summary

BRCC is seeking a Medical Records Clerk to organize and file patient information, prepare charts for visits, and maintain EMR documentation. You will ensure confidentiality, comply with regulations, and support front office operations. A high school diploma and 3–5 years in medical records are expected.

Responsibilities include scanning, chart retrieval, release of records, and coordinating with physicians and front desk staff to keep records accurate and accessible.

Qualifications

• High school diploma or equivalent.
• 3-5 years’ experience, preferably in a medical office setting.
• Knowledge of electronic health record systems.
• Time Management, Organization, Attention to Detail and Quality Focus skills needed.

Responsibilities

• Scan and attach all internal and external correspondence and electronic medical reports into patient's medical record chart according to filing system.
• Pulls charts for scheduled appointments in advance according to guidelines.
• Prints, mails, and/or faxes patient chart information as requested and authorized.
• Documents all processes related to handling medical records and requests.
• Release medical records information to authorized persons or agencies according to regulations.
• Compile and maintain patients' medical records for documentation and data analysis.
• Catalogue charts for storage and manage electronic reports of records.
• Submit requests for chart retrieval from storage as needed for requests.
• Ensure dictated notes are transcribed into the EMR and routed to physicians accordingly.
• Maintain records for weekly provider meetings and support front office operations.

Skills

Time Management

Organization

Attention to Detail

Quality Focus

Education

High school diploma or equivalent

Tools

Electronic health record systems

Job description

BRCC is seeking a Medical Records Clerk to organize and file patient information, prepare charts for visits, and maintain EMR documentation. You will ensure confidentiality, comply with regulations, and support front office operations. A high school diploma and 3–5 years in medical records are expected.

Responsibilities include scanning, chart retrieval, release of records, and coordinating with physicians and front desk staff to keep records accurate and accessible.