Medical Records Specialist

St. Joseph's/Candler; Savannah (GA); On-site; USD 42,000 - 66,000; Full time

Job summary

St. Joseph's/Candler is seeking a Medical Records Specialist to assemble and manage patient health information for the Advanced Thoracic Oncology Center. You will ensure data integrity, coordinate imaging and lab results, and prepare records for clinician review with strict HIPAA compliance.

The role requires 3-5 years in medical office/records management, with responsibility for timely charting and secure release of information to authorized parties. On-site position in Savannah, GA.

Qualifications

• 3-5 Years Medical Office and Medical Records Management - Required
• Assembles patient health information for clinic visits and ensures accuracy
• Maintains HIPAA compliance and releases information appropriately

Responsibilities

• Assembles patient health information for clinic visits (history, exams, tests, diagnoses)
• Verifies documents are complete, indexed, identified, and signed
• Retrieves imaging and ensures report availability for physician review
• Prepares overnight oximetry, home sleep study, and CPAP data for provider review
• Monitors chart for additional work and ensures timely access for clinical staff
• Handles patient information requests and ensures secure release of PHI under HIPAA

Skills

Medical Records Management

Data integrity

HIPAA compliance

EMR systems

Tools

EMR systems

Job description

• The Medical Records Specialist prepares daily charts for patients seen within the Advanced Thoracic Oncology Center. Requests and obtains any documentation needed prior to clinic visit, including but not limited to medical history, diagnostic images, and lab tests. Ensures that patient testing information is placed in patient's chart for provider review. Works closely with the providers and clinical team to assure data integrity and performs other clerical duties as assigned.
• Education
• None Required
• Experience
• 3-5 Years Medical Office and Medical Records Management - Required
• License & Certification
• None Required
• Core Job Functions
• Assembles patient health information for each clinic visit, including but not limited to, medical history, exam results, X-ray reports, lab tests, diagnoses and treatment plans. Verifies documents are completed accurately, indexed correctly and/or properly identified, and signed. Ensures all necessary information is located in electronic chart (or paper chart) in proper chronological order.
• Retrieves imaging for all radiology tests; communicate with physician or office manager when not available. Identify report availability for physician review and signature. Ensures all orders have been completed and results received in advance of appointment and/or communicates with clinical specialists and Practice Coordinators in advance if otherwise.
• Assist in preparation, download, and routing of overnight oximetry reports, home sleep study data, and CPAP equipment data for provider review.
• Prepares records accurately to ensure timely access by authorized persons. Monitors chart for additional work assignments. Organizes and stores records appropriately to establish easy access for clinical personnel.
• Phones are answered in a timely and courteous manner. Accurate information is provided, taken from caller and delivered to the appropriate recipient.
• Adheres to the release of patient information and is compliant with HIPAA regulations. Releases protected health information in an efficient manner to appropriate parties.