Medical Records Specialist (LTC) — EMR, HIPAA & Audits

Legacy Health Services; Chardon (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Benefits package (medical, dental, VIs

Professional growth opportunities

Stable schedule

Job summary

Legacy Health Services seeks a Medical Records Clerk to maintain accurate, confidential resident records in compliance with HIPAA and long-term care standards. You will assemble and audit electronic and paper records, ensuring timely, precise documentation and audit readiness across clinical and administrative teams.

Responsibilities include preparing records for admissions, transfers, and readmissions, supporting chart audits, and safeguarding PHI while collaborating with nursing and therapy

Qualifications

• Maintains HIPAA-compliant medical records.
• Ensures records are complete, organized, and audit-ready.
• Supports clinical and administrative functions with documentation.

Responsibilities

• Maintain resident medical records per HIPAA, CMS, and facility policies.
• Assemble, audit, and maintain electronic and paper records.
• Ensure timely completion and accuracy of documentation.
• Monitor for missing records and follow up with staff.
• Prepare records for admissions, discharges, transfers, and readmissions.
• Assist with chart audits, QA, and survey prep.
• Respond to information requests per policy.
• Safeguard PHI and maintain confidentiality.
• Collaborate with clinical and administrative teams.
• Support EMR workflows and documentation standards.

Skills

Attention to detail

Organizational skills

Multitasking

Confidentiality

Education

High school diploma

RHIT/RHIA certification (preferred)

Tools

EMR systems

Job description

Legacy Health Services seeks a Medical Records Clerk to maintain accurate, confidential resident records in compliance with HIPAA and long-term care standards. You will assemble and audit electronic and paper records, ensuring timely, precise documentation and audit readiness across clinical and administrative teams.

Responsibilities include preparing records for admissions, transfers, and readmissions, supporting chart audits, and safeguarding PHI while collaborating with nursing and therapy