Medical Records Specialist - Detail-Oriented & HIPAA-Compliant

Revel Staffing; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and holidays

401(k) or retirement plan with match

Mileage reimbursement

Tuition reimbursement and cert. assist

Job summary

Revel Staffing is seeking a detail-oriented Medical Records Specialist to support clinical documentation, patient file management, physician order tracking, and general administrative workflows in a healthcare setting in Florida. The role emphasizes confidentiality, accuracy, and timely processing in a busy environment, with emphasis on HIPAA compliance.

Ideal candidates will manage multiple deadlines, maintain organized records, and communicate professionally with physicians, staff, and

Qualifications

• High school diploma or GED required.
• Active HIPAA compliance / training credential required.
• Strong computer skills with electronic records, scanning, faxing and data entry.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines and prioritize work.
• Reliable transportation and valid auto insurance if travel is required.
• Ability to work under time-sensitive conditions and meet deadlines.
• Professional, dependable, and able to maintain strict confidentiality.

Responsibilities

• Organize, sort, scan, upload, and maintain patient records and clinical documentation.
• Ensure patient files are complete, accurate, and updated in a timely manner.
• Process physician orders, face-to-face documentation, consents, and other documents.
• Send documentation to physicians by fax, mail, or other approved methods.
• Track outstanding orders and follow up with physician offices to obtain signatures.
• Scan signed orders and completed documentation into patient charts.
• Provide clerical support, including filing, copying, typing, faxing, scanning, and document prep.
• Prepare admission packets, orientation materials, and other administrative documents.
• Confirm required admission paperwork and consents are properly completed.
• Support communication related to missed visits, drug interactions, and follow-ups.
• Assist scheduling, intake, clinical leadership, and branch leadership with admin tasks.
• Maintain confidentiality and follow HIPAA, privacy, and company compliance standards.
• Communicate professionally with patients, families, physicians, vendors, and internal teams.
• Support timely documentation and help maintain smooth office operations.
• Perform other administrative and medical records duties as assigned.

Skills

HIPAA compliance

Data entry

Organizational skills

Communication

Attention to detail

Time management

Confidentiality

Education

High school diploma or GED

Tools

Electronic Health Records (EHR) systems

Scanning equipment

Faxing tools

Job description

Revel Staffing is seeking a detail-oriented Medical Records Specialist to support clinical documentation, patient file management, physician order tracking, and general administrative workflows in a healthcare setting in Florida. The role emphasizes confidentiality, accuracy, and timely processing in a busy environment, with emphasis on HIPAA compliance.

Ideal candidates will manage multiple deadlines, maintain organized records, and communicate professionally with physicians, staff, and