Medical Records Specialist

CareAparent; Woodbury (MN); On-site; USD 68,770,000 - 80,231,000; Full time

Benefits offered by this job

401k match

Medical insurance

Dental insurance

Vision insurance

HSA

PTO

Great company culture

Growth opportunities

Job summary

CareAparent is hiring a full-time Medical Records Specialist in Woodbury, MN. You will manage patient data, maintain EMR workflows, and ensure accurate records for multiple services in a privacy‑conscious environment.

You will collaborate with clinical, operational, and compliance leaders to implement processes that protect PHI and improve workflows. Prior experience with EMR systems and HIPAA is valued.

Qualifications

• Associate’s or advanced degree required.
• 1-3 years of healthcare experience.
• Minimum 1 year of EMR experience.
• At least 1 year in medical records/health information.
• CEHRS or HIMSS certification preferred.
• Knowledge of medical terminology and HIPAA.

Responsibilities

• Coordinate with management to collect and resolve client/patient data.
• Collaborate with clinical, operations, and compliance teams on workflows for EMR platforms.
• Maintain active and discharge client rosters for all services.
• Process requests for medical records from clients, affiliates, and payors.
• Process Release of Information requests for records.
• Develop and implement standards for medical records processing.
• Report breaches or noncompliance to protect PHI.
• Support quality improvement projects across CareAparent.
• Monitor clinical outcomes and data in the EMR; assist with discharges.
• Handle faxing, filing and follow-up on physician orders and authorizations.
• Ensure client records comply with state and federal regulations.
• Adhere to HIPAA and health information privacy rules.
• Provide backup support to Home Health and Intake teams.

Skills

Healthcare experience

HIPAA knowledge

Excellent communication

Attention to detail

Team collaboration

Education

Associate degree or higher

Tools

EMR platform

Job description

We are currently seeking a full-time Medical Records Specialist to add to our office team in Woodbury, MN!

At CareAparent you will collaborate with other passionate individuals focused on giving the best care possible for our clients. This position reports directly to the SVP of Operations. This is the first role of its kind and CareAparent and will be instrumental in building the foundation of CareAparent’s processes and procedures for handling medical records in both their physical and electronic formats. This role will partner with clinical, operational, and compliance leaders to streamline workflows and serve our clients and partners in a secure, efficient, and accurate fashion.

CareAparent is a full-service in-home care and home health provider serving individuals and families across the Twin Cities. For over 10 years, we have helped people remain safe, independent, and supported at home through personalized care that combines clinical excellence with heartfelt compassion. Our services include personal care, companionship, skilled nursing, medication management, therapy, transportation, hospice support, and veteran services, allowing families to rely on one trusted partner through every stage of care. Guided by dignity, respect, and empathy, we are honored to walk alongside clients and families on their care journey. We are proud to be certified as a Great Place to Work and recognized as the 2026 Best of Home Care Employer AND Provider of Choice—recognition earned directly through our team members’ and clients’ feedback. Our incredible employees are the reason we are able to give seniors the care they need to stay where they call home for as long as possible, as comfortably as possible, as humanly as possible.

Hours, Location & Wage:

• 8:00 am – 5:00 pm, Monday-Friday (40 hours/week)
• In-office position in Woodbury, MN
• Wage: $24.00 – $28.00/hour

Position Benefits:

• 401k plan with Employer match (Traditional & Roth) and Immediate Vesting
• Medical, Dental, Vision, HSA, Short Term Disability insurance
• Paid Time Off (PTO)
• Awesome Company Culture – we like to have fun!
• Growing company with expanding opportunities for growth and advancement

Position Responsibilities:

• Consult management stakeholders to identify, discuss and solve client/patient data.
• Work with clinical management to create, enhance, and train on new or modified workflows as it relates to WellSky Home Health and Personal Care (EMR’s).
• Maintain CareAparent’s official active and discharge client rosters for all services.
• Retrieve, collect and prioritize all requests for medical records made through the organization, clients, affiliates, and payors.
• Process Release of Information requests for medical records.
• Review, develop and implement standards and procedures for processing medical records requests.
• Report breaches, instances of noncompliance, client complaints, problems, or similar instances to supervisor to protect client PHI.
• Participate in quality improvement projects throughout CareAparent.
• Review, develop and implement clinical outcomes and performance, referral, and payor data in EMR.
• Monitor and track hospitalization updates and assist with discharges.
• Fax, file, and follow-up on physician orders and authorizations.
• Maintain and manage client records in accordance with state and federal regulations.
• Adhere to HIPAA and other healthcare regulations governing CareAparent.
• Provide support to Home Health and Intake teams as assigned.

Qualifications:

• Associate’s or advanced degree required
• 1-3 years of healthcare experience
• A minimum of 1 year of experience using an Electronic Medical Record (EMR) platform
• At least 1 year of medical records or health information experience
• Home healthcare experience preferred
• A Certified Electronic Health Records Specialist (CEHRS) or HIMSS certification preferred
• Knowledge of medical terminology and HIPAA Compliance

CareAparent is an Equal Opportunity Employer and qualified applicants will not be discriminated against based on race, color, religion, gender, national origin, disability, or veteran status.

CareAparent participates in the federal E-Verify program.