Medical Records LPN

Cedar Sinai Park; United States; On-site; USD 52,000 - 70,000; Full time

Job summary

Cedar Sinai Park- Robison Jewish Health Center in Portland, OR is seeking an experienced LPN to serve as Medical Records LPN. You will maintain confidential, complete medical records for residents and respond promptly to requests.

Responsibilities include clinical records management, audits for HIPAA compliance, admissions/discharges coordination, and reporting to regulatory bodies. The role requires Oregon LPN licensure and at least 2 years in healthcare or medical records management.

Qualifications

• Requires LPN licensure in Oregon and good standing with the Oregon State Board of Nursing.
• Minimum 2 years of nursing, healthcare administration, medical records management, or related field.
• Familiarity with HIPAA and regulatory requirements; ability to work in a fast-paced environment.

Responsibilities

• Maintain complete, accurate, current, and compliant clinical records for residents.
• Ensure documents are dated, signed, legible, and securely stored or scanned.
• Manage admissions, transfers, discharges, and death records and related logs.
• Conduct routine audits of clinical records, physician orders, MAR/TAR, and charting.
• Coordinate with Interdisciplinary Team to address audit findings and deficiencies.
• Process Release of Information requests in compliance with privacy regulations.
• Maintain confidential resident records and ensure secure retention and accessibility.

Skills

HIPAA knowledge

Attention to detail

Communication

Leadership

Medical terminology

ICD-10CM coding

Education

LPN license (Oregon)

Tools

EMR Systems (RHIT preferred)

Job description

Job Description

Job Description

Join Our Team: Medical Records LPN

Cedar Sinai Park-Robison Jewish Health Center / Portland, OR

Job Summary

Cedar Sinai Park- Robison Jewish Health Center, is seeking a skilled and experienced LPN to work as Medical Records LPN here in Portland, OR. As an Medical Records LPN, you will be responsible for maintaining confidential, accurate medical records for our residents and responding timely to any requests for those records. If you are a motivated and detail-oriented professional with a passion for healthcare, we encourage you to apply.

Responsibilities:

Clinical Records Management

• Maintain complete, accurate, current, and compliant clinical records for all residents.
• Ensure all documentation is properly dated, signed, legible, and securely stored (or scanned).
• Manage admission, transfer, discharge, and death records, including required logs and reports.
• Maintain the master patient census and resident master index.

Auditing & Compliance

• Conduct routine and scheduled audits of clinical records, physician orders, MAR/TAR, charting, and assessments.
• Monitor compliance with admission, quarterly, annual, discharge, and physician documentation requirements.
• Track and follow up on required physician visits, history and physical examinations, and signed orders.
• Communicate audit findings, deficiencies, and follow-up needs with the Interdisciplinary Team (IDT).

Admissions, Discharges & Transitions

• Review and verify clinical records for all admissions and readmissions within required timeframes.
• Support admission, discharge, and transfer documentation and workflows.
• Assist with new admission and readmission orders and coordinate communication with the Interdisciplinary Team.

Information Requests & Reporting

• Process Release of Information requests in compliance with privacy regulations.
• Extract and provide documentation for audits, insurance carriers, Medicare, Medicaid, VA, and regulatory agencies.
• Complete required monthly and regulatory reporting, including death reports and Ombudsman discharge reporting.

Records Storage & Confidentiality

• Maintain secure filing, storage, and retrieval systems for active and inactive records.
• Track off-site stored records and ensure proper retention and accessibility.
• Maintain confidentiality of resident records in accordance with HIPAA and Oregon Medical Records Association guidelines.

Interdisciplinary & Operational Support

• Collaborate with nursing staff, providers, and leadership to ensure documentation accuracy and timeliness.
• Participate in care conferences, resident engagement rounds, and Manager of the Day duties as assigned.
• Order and maintain clinical record forms and related supplies.

Requirements:

• High School diploma or equivalent with further education or equivalent in medical records forms and systems.
• Licensed Practical Nurse (LPN), who is licensed in the State of Oregon and is in good standing with the Oregon State Board of Nursing.
• Minimum of 2 years of experience in nursing, healthcare administration, medical records management, or a related field
• Ability to work in a fast-paced environment with multiple priorities and deadlines
• Strong leadership and communication skills
• Knowledge of HIPAA and regulatory requirements
• Well-versed in medical terminology, including ICD-10CM coding and indexing.
• Experience with EMRs and electronic medical record systems RHIT preferred

Why Join Us:

At Cedar Sinai Park, we are dedicated to providing compassionate and person-first care to our residents. Our organization is built on a foundation of Jewish values, and we prioritize cultural background, faith, and autonomy in our care. As part of our team, you will have the opportunity to make a meaningful impact in the lives of our residents and contribute to an organization that is truly making a difference.