Medical Records & Inventory Coordinator

University of Notre Dame; Notre Dame (IN); On-site; USD 26,000 - 37,000; Full time

Job summary

The University Health Services at Notre Dame seeks an Office Services Coordinator to support inventory, medical records, and student care services in a 40-hour week. This full-time role within University Health Services helps ensure efficient clinical operations and excellent campus support.

With 3–4 years in a medical office, you will manage EMR and inventory systems, coordinate student care, and maintain HIPAA compliance while collaborating with campus partners to deliver accessible healthcare.

Qualifications

• HS diploma or GED required; associate’s or bachelor’s degree preferred.
• 3–4 years of experience in a medical office setting.

Responsibilities

• Inventory management and supply procurement for clinical, pharmaceutical, medical, and operational supplies.
• Maintain par levels and monitor usage to support patient care and cost control.
• Manage medical records requests and HIPAA/privacy compliance.
• Serve as primary contact for students seeking healthcare and resources; coordinate services.

Skills

Communication skills

Organizational skills

Medical office experience

Education

HS Diploma or GED

Associate or Bachelor’s degree preferred

Tools

EMR

Inventory systems

Job description

The University Health Services at Notre Dame seeks an Office Services Coordinator to support inventory, medical records, and student care services in a 40-hour week. This full-time role within University Health Services helps ensure efficient clinical operations and excellent campus support.

With 3–4 years in a medical office, you will manage EMR and inventory systems, coordinate student care, and maintain HIPAA compliance while collaborating with campus partners to deliver accessible healthcare.