Medical Records Director - HIPAA & EHR Expert (Post-Acute)

(Santa Rosa Post Acute) Santa Rosaidence Opco, LLC; United States; On-site; USD 65,000 - 75,000; Full time

Job summary

Santa Rosa Post Acute is seeking a Medical Records Director in Santa Rosa, CA to oversee confidential resident health records and ensure HIPAA and SNF regulatory compliance. You will lead EHR operations, coordinate with clinical and admin teams, and supervise records staff as needed.

The role requires 2+ years in medical records, familiarity with Medicare/Medicaid documentation, and proficiency in EHR and MS Office. This position supports survey readiness and accurate reporting.

Qualifications

• Associate or bachelor’s degree in Health Information Management preferred.
• RHIT certification preferred.
• Minimum 2 years of experience in medical records or health information management, preferably in long-term care.
• Strong knowledge of HIPAA, Medicare/Medicaid documentation standards, and SNF regulations.
• Proficiency in EHR systems and Microsoft Office.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage creation, maintenance, and storage of resident medical records per HIPAA and regulatory guidelines.
• Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates.
• Monitor record completion and compliance with policies and state/federal requirements.
• Coordinate with nursing, therapy, and administrative teams to support documentation needs.
• Handle requests for medical records from residents, families, legal representatives, and outside providers.
• Oversee electronic health record (EHR) systems and troubleshoot documentation issues.
• Train and supervise medical records staff (if applicable).
• Prepare reports and audits for internal and external review.
• Maintain confidentiality and safeguard sensitive health information.
• Support survey readiness and respond to documentation inquiries from regulators.

Skills

HIPAA knowledge

Organizational skills

Communication skills

Problem-solving skills

Education

Associate or Bachelor’s degree in Health Information Management

RHIT certification preferred

Tools

EHR systems

Microsoft Office

Job description

Santa Rosa Post Acute is seeking a Medical Records Director in Santa Rosa, CA to oversee confidential resident health records and ensure HIPAA and SNF regulatory compliance. You will lead EHR operations, coordinate with clinical and admin teams, and supervise records staff as needed.

The role requires 2+ years in medical records, familiarity with Medicare/Medicaid documentation, and proficiency in EHR and MS Office. This position supports survey readiness and accurate reporting.