Medical Records Director — HIPAA & EHR Leadership

Auburn Oaks Care Center in; Auburn (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

PACS is seeking a Medical Records Director to oversee the management, security, and accuracy of resident health records in a compliant, confidential manner within a long-term care facility.

The role ensures timely documentation, supports clinical and administrative staff, and maintains integrity of all medical information across the facility’s EHR systems. Strong knowledge of HIPAA and regulatory standards is essential.

Qualifications

• Knowledge of HIPAA, Medicare/Medicaid documentation standards, and SNF regulations.
• Proficiency with EHR systems and Microsoft Office.
• Strong organizational, communication, and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage creation, maintenance, and storage of resident records in line with HIPAA and regulatory guidelines.
• Ensure timely, accurate documentation of admissions, discharges, transfers, and updates.
• Monitor record completion and compliance with facility policies and state/federal requirements.
• Coordinate with nursing, therapy, and administrative teams to support documentation needs.
• Oversee EHR systems and troubleshoot documentation issues.
• Train and supervise medical records staff (if applicable).
• Prepare reports and audits for internal and external review.
• Maintain confidentiality and safeguard sensitive health information.
• Support survey readiness and respond to regulatory inquiries.

Skills

HIPAA knowledge

EHR systems

Microsoft Office

Organizational skills

Communication

Problem-solving

Multitasking

Education

Associate or bachelor’s degree in Health Information Management

RHIT certification preferred

Job description

PACS is seeking a Medical Records Director to oversee the management, security, and accuracy of resident health records in a compliant, confidential manner within a long-term care facility.

The role ensures timely documentation, supports clinical and administrative staff, and maintains integrity of all medical information across the facility’s EHR systems. Strong knowledge of HIPAA and regulatory standards is essential.