Medical Records & Data Coordinator

Sevita; Logan (WV); On-site; USD 28,000 - 36,000; Full time

Job summary

Sevita’s REM West Virginia unit seeks a records clerk to compile, verify, type, and file individual records and respond to medical record requests. You will enter and retrieve data using a computer and maintain orderly filing systems.

The role involves updating client data, preparing labels, and auditing sequence, with opportunities to support policy-based document distribution and routine follow‑up. Travel as needed and adherence to company policies are required.

Qualifications

• High School Diploma or equivalent
• Six months of general office experience
• Experience in medical records preferred

Responsibilities

• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.
• Initiates records for new clients and creates computer index. Prepares file labels and maintains and audits filing sequence.
• Assists in copying and distribution of record information per policy. Sends and receives information via facsimile machine.
• Operates computer to enter and retrieve individual data.
• Maintains forms supply, including packet preparation.
• Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide. Ensures accuracy of all data.
• Forwards appropriate documents and information to other program staff upon request.
• Keeps supervisor informed of problems or issues.
• Performs other related duties and activities as required.

Skills

General office experience

Medical records familiarity

Education

High School Diploma or equivalent

Job description

Sevita’s REM West Virginia unit seeks a records clerk to compile, verify, type, and file individual records and respond to medical record requests. You will enter and retrieve data using a computer and maintain orderly filing systems.

The role involves updating client data, preparing labels, and auditing sequence, with opportunities to support policy-based document distribution and routine follow‑up. Travel as needed and adherence to company policies are required.