Program Records Coordinator

Sevita; Logan (WV); On-site; USD 28,000 - 36,000; Full time

Job summary

Sevita’s REM West Virginia unit seeks a records clerk to compile, verify, type, and file individual records and respond to medical record requests. You will enter and retrieve data using a computer and maintain orderly filing systems.

The role involves updating client data, preparing labels, and auditing sequence, with opportunities to support policy-based document distribution and routine follow‑up. Travel as needed and adherence to company policies are required.

Qualifications

• High School Diploma or equivalent
• Six months of general office experience
• Experience in medical records preferred

Responsibilities

• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.
• Initiates records for new clients and creates computer index. Prepares file labels and maintains and audits filing sequence.
• Assists in copying and distribution of record information per policy. Sends and receives information via facsimile machine.
• Operates computer to enter and retrieve individual data.
• Maintains forms supply, including packet preparation.
• Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide. Ensures accuracy of all data.
• Forwards appropriate documents and information to other program staff upon request.
• Keeps supervisor informed of problems or issues.
• Performs other related duties and activities as required.

Skills

General office experience

Medical records familiarity

Education

High School Diploma or equivalent

Job description

REM West Virginia, a member of the Sevita family provides services for services to youth and adults with intellectual and developmental disabilities and other complex challenges.

Summary

Compiles, verifies, types, and files individual records. Responds to requests for medical records and performs other assigned clerical duties. Operates computer to enter and retrieve individual data.

Essential Job Functions

• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.
• Initiates records for new clients and creates computer index. Prepares file labels and maintains and audits filing sequence.
• Assists in copying and distribution of record information per policy. Sends and receives information via facsimile machine.
• Operates computer to enter and retrieve individual data.
• Maintains forms supply, including packet preparation.
• Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide. Ensures accuracy of all data. Provides appropriate and timely follow-up and tracking as needed.
• Forwards appropriate documents and information to other program staff upon request.
• Keeps supervisor informed of problems or issues.
• Performs other related duties and activities as required.

Supervisory Responsibilities

• None required

Minimum Knowledge And Skills Required For The Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job.

Education And Experience

• High School Diploma or equivalent
• Six months of general office experience
• Experience in medical records preferred

Certificates, Licenses, And Registrations

• None required

Other Skills And Abilities

• N/A

Other Requirements

• Travel as needed

Physical Requirements

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law