Medical Records Coordinator

Health Plus Management, LLC.; New York (NY); On-site; USD 26,000 - 28,000; Full time

Job summary

Health Plus Management, LLC is seeking a Medical Records Coordinator to support patient flow by creating, retrieving, and updating charts in accordance with policy. The role emphasizes accuracy, confidentiality, and collaboration with billing.

The position requires attention to detail, experience with medical records and EMR systems, and the ability to work in a fast-paced office environment while maintaining HIPAA compliance.

Qualifications

• 1+ years of medical administrative experience preferred.
• Knowledge of medical terminology & procedures preferred.
• Experience with an EMR system preferred.
• Knowledge of PHI, HIPAA requirements for release of information preferred.
• Strong computer knowledge with Microsoft Word/Excel.

Responsibilities

• Pull and review charts before appointments to ensure records are on file.
• Obtain records from outside sources for preview prior to visits.
• Prepare complete medical records for the Billing Department as requested.
• Create chart folders and organize labels.
• Review charts for accurate demographics and follow up as needed.
• Prepare patient charts with demographics, prior x‑rays, tests, etc.

Skills

Medical admin

HIPAA knowledge

EMR systems

Microsoft Word

Microsoft Excel

Communication

Organizational skills

Time management

Problem solving

Tools

EMR system

Job description

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Long Island, NYC, Westchester, Upstate NY, NJ and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care).

Health Plus Management is seeking an energetic, patient-centric and detail-oriented Medical Records Coordinator who will be responsible for creating, retrieving, and updating patient related information according to company policy, to ensure a smooth patient flow for the office.

Responsibilities

• Responsible for pulling and reviewing all charts prior to the doctor's appointment to ensure that all medical records are on file
• Obtain records from outside sources for preview prior to the office visit
• Prepare complete Medical Records for the Billing Department as requested
• Create chart folders (includes adhering of all labels and hole punching)
• Review charts to ensure all patient demographics information is complete/ accurate, and follow up if necessary
• Prepare patient charts to include demographic information, previous x-rays, tests, etc.
• Process the release of information, organize, prep, and scan documents into the electronic systems and ensure the efficient processing of requests for patient information
• Collect all necessary paperwork and authorizations needed for billing
• Scan information to patient's electronic record
• Maintain patient confidentiality in line with HIPPA guidance
• Other administrative tasks as assigned

Knowledge And Experience

• 1+ years of medical administrative experience preferred
• Knowledge of medical terminology & procedures preferred
• Experience with an EMR system preferred
• Knowledge of plaintiff, defendant and third-party requests, and HIPAA requirements for release of PHI, preferred
• Strong computer knowledge and windows program including Microsoft word/excel

Skills And Abilites

• Excellent verbal and written communication
• Exceptional organizational and time-managements skills - the ability to multi-task is a must
• Adaptability and flexibility while working in a fast-paced environment
• Problem-solving ability and aptitude
• Outcome-focused, with an ability to work under pressure
• A solution-oriented mindset
• A strong sense of urgency and focus in accomplishing tasks

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Schedule

Monday-Friday 8:30am-5pm

Pay

$19-20/hour