Medical Records Specialist

Alliance Health System; Morristown (NJ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) matching

Health, dental, vision insurance

Paid time off and sick time

Job summary

Alliance Health System is seeking a detail-oriented Medical Records Specialist in Matawan, NJ.

You will manage patient records, coordinate submissions to payers, and ensure HIPAA compliance while working with clinical staff and external providers.

Qualifications

• High school diploma or equivalent required.
• Prior experience in medical records, healthcare administration, or related field preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and prioritize requests for submission to insurance payers and third-party organizations to meet deadlines.
• Prepare, organize, review, and send medical records for external requests in accordance with regulations.
• Communicate with providers and clinical staff to obtain missing documentation.
• Scan, upload, and index records into the EMR/EHR system.
• Maintain confidentiality and HIPAA compliance for all patient records.
• Collaborate with internal teams and external partners on record requests and submissions.
• Track all records sent and received and identify discrepancies for escalation.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Education

High school diploma or equivalent

Job description

Medical Records Specialist

Department: RCM: Clinical Documentation & Coding

Employment Type: Full Time

Location: Headquarters - Matawan

Reporting To: Jessica Landstrom

Compensation: $20.00 - $25.00 / hour

Description

Medical Records Specialist
Location: Matawan, NJ
Reports to: VP of RCM

We are seeking a detail-oriented and organized Medical Records Specialist to manage patient medical records and coordinate the timely submission of documentation to payers and third-party entities. This role requires the ability to work collaboratively in a fast-paced environment while maintaining accuracy, confidentiality, and compliance with all applicable regulations. Strong communication and time management skills are essential for success in this position.

Summary of Responsibilities & Benefits

Key Responsibilities:

• Manage and prioritize a queue of requests for submission to insurance payers and third-party organizations, ensuring all deadlines are met
• Prepare, organize, review, and send required medical records for requests from external agencies in accordance with legal and regulatory requirements
• Communicate with providers and clinical staff to obtain missing or clarifying documentation
• Scan, upload, and index medical records into the electronic medical record (EMR/EHR) system
• Maintain the confidentiality and security of all patient records, including proper handling within office areas
• Ensure full compliance with HIPAA guidelines and organizational privacy policies
• Communicate effectively with internal teams and external partners regarding record requests and submissions
• Maintain accurate documentation and tracking of all records sent and received
• Identify and elevate discrepancies or issues with records, claims, or requests to management
• Process incoming mail, faxes, and electronic document submissions
• Assist front desk or administrative team with record-related inquiries
• Participate in process improvement initiatives to increase efficiency and accuracy

Qualifications & Requirements:

High school diploma or equivalent required

• Previous experience in medical records, healthcare administration, or a related field preferred
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Ability to work both independently and collaboratively within a team

Benefits:

• 401(k) matching
• Health, dental, vision insurance
• Paid time off and sick time

Position Type: Full-Time

Background Check Requirement: Employment is contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law