Medical Records Specialist Part Time

Spire Orthopedic Partners; Peabody (MA); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Growth opportunities

Dynamic environment

Diverse network of practitioners

Health benefits

Generous PTO

401(k) plan

Job summary

Spire Orthopedic Partners in Massachusetts is seeking a medical office administrator to manage paperwork, patient communications, and charting in a fast-paced clinic.

The role requires HIPAA knowledge, strong communication, and attention to detail; you'll work with Athena/Centricity and Medi-Tech, supporting referring physicians and ensuring accurate records.

Qualifications

• High school diploma or equivalent experience.
• One-year medical office experience.
• Familiarity with HIPAA and insurance regulations.
• Knowledge of medical terminology and telephone protocol.

Responsibilities

• Daily scanning of all paperwork generated per protocols.
• Retrieving and sorting superbills and other paperwork left after clinic.
• Maintain fax log and ensure failed faxes are resent properly.
• Send patient notes to other offices via secure email, faxing, etc.
• Update and maintain referring physician hospital affiliation list in practice management system.
• Deal with problems that come up as the day progresses/troubleshooting.
• Back up for chart preparation and indexing clerk roles.
• Any duties or projects as assigned by any Supervisor or Manager.
• Requesting additional tasks during downtime.

Skills

HIPAA compliance

Strong communication

Team player

Attention to detail

Education

High school diploma or equivalent

Tools

Athena/Centricity

Medi-Tech

Job description

Hours

3 days per week. 8:00 am to 4:00 pm.

Who We Are

Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Headquartered in Stamford, Connecticut, the Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts.

Responsibilities/Duties

What you’ll do:

• Daily scanning of all paperwork generated per protocols.
• Retrieving and sorting superbills and other paperwork left after clinic.
• Maintain fax log and ensure failed faxes are resent properly.
• Send patient notes to other offices via secure email, faxing, etc.
• Update and maintain referring physician hospital affiliation list in practice management system.
• Deal with problems that come up as the day progresses/troubleshooting.
• Back up for chart preparation and indexing clerk roles.
• Any duties or projects as assigned by any Supervisor or Manager.
• Requesting additional tasks during downtime.

Qualifications

Who you are:

• High school diploma or equivalent experience.
• One-year medical office experience.
• Familiarity with HIPAA, insurance regulations, policies, procedures and other regulatory policies.
• Knowledge of common safety hazards and precautions to establish a safe working environment.
• Medical office procedures, policies, practices and medical terminology, telephone protocol and professional etiquette.
• Familiarity with electronic medical systems is a plus, including Athena/Centricity, and Medi-Tech.
• Ability to interpret, adapt and apply guidelines and procedures.
• Develop and maintain effective and professional working relationships with patients, medical staff, coworkers and the public by displaying sympathy, tact and understanding.
• Must be a team player with a positive attitude, adjust to various personalities, work with a diverse population, demonstrating patience and professionalism.
• Promotes teamwork through collaboration.
• Represents the clinic in a professional manner.
• Able to maintain strict confidentiality on all patient issues.
• Excellent verbal and written communication skills.

What We Offer

• Excellent growth and advancement opportunities
• Dynamic environment
• Access to a diverse network of practitioners
• Broad infrastructure of tools and programs to enhance the employee experience
• Competitive Compensation
• Generous PTO
• Benefits package: health, dental, vision, 401(k), etc.

We are an equal-opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).

The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, etc.