Medical Records Coordinator

Elderwood; Burlington (VT); On-site; USD 27,290 - 33,944; Full time

Benefits offered by this job

Weekly Pay Schedule

Gas Allowance Stipend

Shift Differentials

Ferry Reimbursement

Tuition Assistance Program

401(k) with Employer Match

Comprehensive Medical, Dental & Vision Insurance

Paid Time Off (PTO) & Holiday Benefits

Job summary

Elderwood in Burlington, Vermont, is seeking a Medical Records Coordinator to manage and maintain resident medical records ensuring compliance and accuracy. This position plays a vital role in healthcare operations and requires a minimum of two years in long-term care.

The job offers a competitive pay rate of $19.81 – $24.64 per hour, weekly pay, and a range of employee benefits including medical, dental, and 401(k). Candidates must have strong attention to detail and excellent communication skills.

Qualifications

• Minimum of two (2) years of long-term care experience required.
• Strong computer skills, including Microsoft Office and database systems.
• Knowledge of medical terminology preferred.

Responsibilities

• Validate and maintain daily census information.
• Submit required census reports to state agencies.
• Organize, review, and analyze medical records for discharged residents.
• Prepare documentation for Quality Assurance initiatives.
• Maintain closed medical records and ensure compliance.

Skills

Attention to detail

Strong organizational skills

Excellent communication skills

Ability to manage multiple priorities

Education

High School Diploma or equivalent

Training in medical records management leading to RHIT certification

Tools

Microsoft Office

Database systems

Job description

Overview

Now Hiring: Medical Records Coordinator

$19.81 – $24.64 / Hour | Weekly Pay | Benefits Eligible

Every Other Weekend Required

Keep Care Connected. Keep Records Accurate. Keep Compliance Strong. At Elderwood at Burlington, we believe that exceptional care depends on accurate, timely, and complete information. As a Medical Records Coordinator, you play a vital behind-the-scenes role in supporting resident care, regulatory compliance, and the smooth operation of our 150-bed skilled nursing and subacute rehabilitation facility.

Your work ensures that clinical teams, administrators, and regulatory partners all have the information they need to deliver safe, high-quality care every day.

If you\'re organized, detail-oriented, and passionate about supporting healthcare operations, this is a meaningful opportunity to make a real impact.

Benefits

• Weekly Pay Schedule
• Competitive Pay Rates
• Gas Allowance Stipend (eligible commuting employees)
• Shift Differentials
• Ferry Reimbursement
• Tuition Assistance Program
• Employee Referral Bonus Program
• 401(k) with Employer Match
• Comprehensive Medical, Dental & Vision Insurance
• Paid Time Off (PTO) & Holiday Benefits
• Supportive, team-focused work environment
• Opportunities for growth within a respected healthcare organization

Medical Records Coordinator Overview

As a Medical Records Coordinator, you will manage and maintain resident medical records to ensure accuracy, completeness, and compliance with all regulatory requirements. You will support census reporting, quality assurance initiatives, and documentation processes that are essential to both resident care and facility operations.

This role requires strong organizational skills, attention to detail, and the ability to work closely with nursing, business office, and leadership teams.

Responsibilities

• Validate and maintain daily census information and submit census activity reports to the Business Office or designated departments
• Submit required census reports to state agencies on a weekly or as-needed basis
• Retrieve and manage monthly reports from CMS and other regulatory systems
• Organize, review, and analyze medical records for discharged residents to ensure accuracy and completeness prior to filing
• Prepare documentation and reports for Quality Assurance & Performance Improvement (QA & A/QAPI) initiatives
• Maintain closed medical records, ensuring proper storage, accessibility, and compliant destruction per policy
• Maintain physician/NP scheduling and assist with related coordination tasks
• Manage role assignments for physicians and nursing staff within electronic systems (e.g., HPN or similar platforms)
• Support regulatory compliance by ensuring documentation is accurate, timely, and audit-ready
• Assist with investigations, audits, and record retrieval as needed
• If applicable, supervise and support Medical Records Assistant(s), including onboarding, training, scheduling, evaluations, and performance oversight
• Collaborate with interdisciplinary teams to ensure seamless communication and documentation flow

Qualifications

• High School Diploma or equivalent required
• Minimum of two (2) years of long-term care experience required
• Strong computer skills, including Microsoft Office and database systems
• Knowledge of medical terminology preferred
• Education or training in medical records management leading toward RHIT certification preferred
• Strong attention to detail, accuracy, and organizational skills
• Ability to manage multiple priorities in a fast-paced healthcare environment
• Excellent communication and teamwork skills
• Commitment to confidentiality, HIPAA compliance, and regulatory standards
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.