Medical Records Clerk Tyler County Hospital

Tyler County Hospital; Texas; On-site; USD 22,000 - 30,000; Full time

Job summary

Tyler County Hospital seeks an Information Release Clerk / Inpatient Coordinator to locate, retrieve and release health information in compliance with policy and state law. This role handles birth certificates, inpatient documents, and data storage for accessible retrieval.

The position requires accuracy, confidentiality, and the ability to support hospital statistics and reporting, with responsibilities across filing, scanning, and responding to information requests.

Qualifications

• Must have a valid Texas government ID.
• High school diploma or equivalent required.
• Typing speed of at least 45 words per minute.
• Proficient in computers and standard business software.
• Familiarity with medical terminology preferred.
• Strong attention to detail and confidentiality in handling records.

Responsibilities

• Ensure patient records are accurate, complete and properly identified.
• File, scan and organize patient records in designated systems.
• Scan inpatient, observation, and blood transfusion records for billing and release.
• Provide documents and data to hospital departments and authorized outside entities.
• Assist with hospital statistics and data compilation.
• Respond to inquiries and support release of information with appropriate consent.

Skills

Typing 45 wpm

Computer literacy

Attention to detail

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

File-X

Evident system

Job description

JOB SUMMARY:

The Medical Record Department Information Release Clerk / Inpatient Coordinator will research, retrieve and release health care and treatment information with strict regard to hospital policy and State law(s). Completion of birth certificates. Will process inpatient documents, dictation and data for appropriate storage and accessible retrieval. Analyze and monitor inpatient records for accuracy and completion. Provide hospital statistics.

ESSENTIAL TASKS/DUTIES:

(This list is a succinct summary of core duties only. Other tasks will be assigned.)

1. Assures that patient records are accurate, complete and properly identified.
2. Assists in filing, copying and scanning patient records in File-X prior to April 1, 2015 and into Evident system starting April 1, 2015 admission for maintaining the files.
3. Scans inpatient records, observation records and blood transfusion records to contract coders for billing and reimbursement.
4. Provides requested documents and patient data appropriately to other hospital departments.
5. Provides requested documents and patient data to outside entities/individuals having first obtained identification verification and appropriate release consent.
6. Assists with other office functions.
7. Assists with answering multi-line telephones as required.
8. Analyzes and monitors completion of patient records and hospital statistics as needed.
9. Assists with hospital statistics and functions as directed.
10. Chart results received from reference lab, radiology and pulmonary/cardiology departments after discharge in patient records.
11. Provide timely recheck of records completed by physicians and late reports received.
12. Maintains inpatient data files.
13. Compiles and maintains inpatient and outpatient census and analysis data, provides reports as directed and monitors completion of patient records.
14. Will obtain information to complete birth certificates and provide the information to the State of Texas Vital Statistics.
15. Reviews admission records for accuracy and completeness and makes required corrections.
16. All other duties as assigned.

QUALIFICATIONS:

1. Must have a valid Texas government ID.
2. Must have a High school diploma or equivalent.

1. Must be able to type a minimum of 45 words per minute.
2. Must have a working knowledge of computers and standard business computer software.
3. Must have a working knowledge of usual business machines.
4. Must have good verbal and written communication skills and must demonstrate positive interpersonal skills when communicating with patients and others.
5. One year experience working in a business office and knowledge of medical terminology are preferred.
6. Must have ability to pay attention to detailed requests for release of information.
7. Duties require intermittent walking, sitting, standing, pulling, bending stooping and reaching to perform tasks and be able to lift objects that may weigh as much as 50 lbs.

EQUAL OPPORTUNITY EMPLOYER