Medical Records Clerk

Lifespan; Newport, New London (RI, CT); On-site; USD 30,000 - 50,000; Part time

Job summary

An established healthcare provider is seeking a dedicated individual to manage medical records efficiently. This part-time role involves ensuring the timely and accurate availability of patient information while adhering to regulatory standards. You will be responsible for retrieving, processing, and maintaining medical records, contributing to quality improvement activities, and providing excellent customer service. Join a supportive team where your contributions will help enhance patient care and operational efficiency. If you have a passion for healthcare and attention to detail, this opportunity is perfect for you.

Qualifications

• Ability to operate a computer terminal for data entry and retrieval.
• Limited knowledge of medical terminology is required.

Responsibilities

• Locates and retrieves medical records for scheduled or unscheduled requests.
• Processes healthcare records and prepares them for electronic management.
• Reports discrepancies to the Health Information Systems Manager.

Skills

Computer Operation

Medical Terminology

Customer Service

Education

High School Diploma

Tools

Medical Record Tracking System

SoftMed

eScription

Job description

Summary:
Responsible for electronically completing the functions of imaging and/or importing medical record documents, as well as performing manual operational duties to ensure the timely and accurate availability of patient information in accordance with government and accrediting regulations.

Responsibilities:
- Demonstrates understanding of Hospital's Mission, Vision, and Values.
- Understands job description performance expectations and competency assessment plans.
- Commits to meeting and exceeding customer needs, adhering to Customer Service Standards.
- Complies with department and hospital policies and procedures, including reviewing policies, procedures, and the Employee Handbook.
- Completes mandatory safety management education at hospital-wide, departmental, and job-specific levels.
- Participates in departmental and interdepartmental quality improvement activities.
- Locates and retrieves medical records from Health Information Services and nursing units for scheduled or unscheduled requests.
- Coordinates medical record copying and preparation for patient transfers, documenting information in the Release of Information system, and completing patient transfer sheets.
- Locates medical record numbers or patient names in the Patient Information Computer System.
- Maintains and verifies medical record numbers and names in computerized and manual systems.
- Processes healthcare records, examining documents, adding barcode stickers, and inserting DIP pages as needed.
- Prints Patient Index Pages and prepares records for electronic document management.
- Prepares records and loose documents for scanning, ensuring quality standards are met, and re-scanning if necessary.
- Follows up on missing records to ensure timely receipt and processing.
- Sorts loose documents for scanning and maintains accuracy and productivity standards.
- Reports discrepancies to the Health Information Systems Manager.
- Utilizes the Medical Record Tracking System for various record management tasks.
- Provides providers with deficient information and content requirements.
- Understands policies and regulations related to birth and fetal death certificates, minors, and affidavits of paternity.
- Reports system or user concerns promptly.
- Answers department phone promptly for customer service.
- Checks for medical record requests in SoftMed and dictated reports in eScription.
- Processes records requiring State and Federal reporting, including cases of child abuse, neglect, and Workers' Compensation injuries.
- Prepares and reports productivity statistics accurately and timely.
- Performs other duties as directed.

Other information:
Qualifications:
- High school diploma.
- Ability to operate a computer terminal for data entry and retrieval.
- Limited knowledge of medical terminology.

Physical Requirements:
- Sit for 3-7 hours, stand, walk, and squat/kneel for 1-3 hours daily.
- Lift 10-35 lbs with proper body mechanics.
- Use both hands/wrists with moderate deviation from neutral position and perform gross motor skills.
- Vision: accurate near/far vision, color discrimination, depth perception.
- Hearing: able to hear whisper at 3 feet.

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran status, or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Newport Hospital, RI, Newport

Work Type: Part Time

Shift: Shift 1

Union: Non-Union

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