Administrative Clerk

General Dynamics Electric Boat; Groton (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in Groton is seeking an Administrative Clerk to provide essential support for Supplier Quality Inspection. The role involves managing databases, preparing reports, and assisting with administrative tasks. Ideal candidates will have strong organizational skills and experience in administrative roles, particularly with Microsoft Office tools.

Qualifications

• 5+ years of Administrative Assistant experience.
• Must type 45 words per minute.

Responsibilities

• Provides administrative support for Supplier Quality Inspection.
• Data input and updating of various departmental databases.
• Preparation of monthly business and technical presentations.

Skills

Word Processing

Strong Written and Verbal Communication

Strong Organization

Time Management

Attention to Detail

Problem Solving

Exceptional customer service skills

Ability to work effectively in a team setting

Education

High School Diploma

BA in English

Tools

MS Office Suite

MS Excel

MS PowerPoint

MS Access

Lotus Notes

Concur

Job description

Administrative Clerk

Requisition ID

2025-14765

Location

US-CT-Groton

Seat Location

EB Kings Highway Facility

Trade

Administrative

Shift

1st

Security Clearance Required

Secret

Number of Openings

1

Overview

This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Spec Prog Spt.

Specific job functions include:

Monitoring of departmental commitment status and close-out
• Electronic archiving (scanning) & filing (MS Access)
• Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
• Preparation & publication of various reports (MS Excel & MS Access)
• Managing departmental equipment & supply inventories (MS Excel)
• Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
• Management of departmental continuous improvement databases (MS Access)
• Support manager(s) with weekly performance metrics as required
• Preparation of monthly business and technical presentations (MS PowerPoint)

Additionally, the position will support Admin efforts (charging DCI) to include, but not limited to, the following:

• Maintaining departmental personnel records
• Processing of new hires & employee severance's; updating dept org charts accordingly
• Scheduling meeting & publishing agendas & minutes (Lotus Notes)
• Monitoring & maintaining departmental training records (LMS / Plateau)
• Making travel arrangements, preparing visit requests & expense reports (Concur)
• Preparation & processing of computer requests / IT service requests & communication work orders (CSARs / CWOs)
• Preparation of supply orders & purchase requisitions as required
• Onboarding of department new hires
• Event planning to include coordinating conference rooms, refreshments, large meetings, etc.

Qualifications

Requirements:

• 5+ years of Administrative Assistant experience
• Proficient using Excel and the Microsoft Office Suite
• Must type 45 words per minute.
• High School Diploma, GED, or 2+ years of related technical experience
• Office administration experience
• Strong communication, organizational and interpersonal skills
• Must be available to work extended hours as business needs dictate
• Must be able to obtain and maintain a secret clearance.

Preferred:

• 2+ years Electric Boat experience is preferred
• Experience with EB's electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
• Post secondary education preferred
• BA in English or related degree is highly desired
• Familiarity with Electric Boat Writing Guide is desired

Skills

• Word Processing
• Strong Written and Verbal Communication including editing and proof reading and communicating with all levels of the organization
• Strong Organization and ability to plan and manage a high volume of work
• Time Management especially ability to manage schedules of self and others and meet deadlines to support business needs
• Ability to prioritize and organize work to ensure routine tasks are accomplished, while addressing emergent tasking items
• Attention to Detail
• Problem Solving and ability to resolve obstacles impeding progress
• Ability to work independently and complete tasks with minimal supervision
• Exceptional customer service skills
• Ability to effectively multi-task
• Good interpersonal and organizational skill
• Ability to work effectively in a team setting

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