Medical Records Clerk

State of Oklahoma; Kansas; On-site; USD 33,000 - 41,000; Full time

Job summary

State of Oklahoma is seeking a Medical Records Clerk at Red Rock Correctional Center/Mental Health to manage medical records, ensure accurate coding, and prepare required reports. The on-site role requires adherence to privacy laws and strong organizational skills.

The position emphasizes maintaining confidentiality, supporting admissions/discharges, and providing information for judicial inquiries as needed. Minimum RHIT eligibility or two years' experience with patient records is expected.

Qualifications

• Eligibility for AHIMA RHIT accreditation or RHIT eligibility.
• Two years of experience with patient records in a medical setting.
• Familiar with medical records policies and privacy requirements.
• Proficiency in data entry and basic reporting.

Responsibilities

• Review medical records for completeness and accuracy and refer issues for correction.
• Prepare statistical, case and other types of reports.
• Gather information for admissions and discharges and ensure proper coding.
• Abstract charts and respond to requests for information while maintaining confidentiality.
• Assist in developing medical records policies and ensure compliance with laws and rules.

Skills

Medical records maintenance

Data coding

Report writing

Personal computers

Education

RHIT eligibility

Two years experience with patient records

Tools

Personal computers

Job description

Medical Records Clerk

131 DEPARTMENT OF CORRECTIONS

DOC Ment Hlth/Admin

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$36,934.81- this salary is non-negotiable.

Loation

Red Rock Correctional Center/ Mental Health

Basic Purpose:

Positions in this job family are assigned responsibilities related to preparing, classifying and abstracting medical reports in the medical records unit.

Typical Functions:

• Reviews medical records for completeness and accuracy and refers incomplete or inaccurate reports to appropriate staff for correction.
• Prepares statistical, case and other types of reports.
• Prepares materials and forms and gathers all pertinent information and data for admissions and discharges.
• Ensures all data is properly coded.
• Abstracts charts and other patient data in order to respond to requests for information on patients; may make determinations on what materials can legally be released.
• Assists in the development of medical records policies and procedures.
• Reviews existing policies and procedures to ensure they are in compliance with federal and state laws and agency rules, regulations and policies.
• Insures the security and confidentiality of patient medical records.
• May supply requested information to courts and other judicial inquires.

Level Descriptor:

This is the career level where incumbents prepare, classify and abstract medical records, performing assigned duties at the full performance level.

Knowledge, Skills, Abilities, and Competencies:

Knowledge, Skills and Abilities required at this level include knowledge of methods and techniques of medical records maintenance; of applicable federal and state laws and agency and facility policies and procedures; of current classification systems; of report writing techniques; and of medical terminology.

Ability is required to maintain medical records; to code data to records; to review medical records for completeness and accuracy; to prepare reports; to abstract information from records and other patient data; to present information effectively; to establish and maintain effective working relationships with others; and to utilize personal computers.

Education and Experience:

Education and Experience requirements at this level consist of eligibility for accreditation with the American Health Information Management Association as a Registered Health Information Technician (RHIT); or two years of experience working with patient records in a medical setting such as a hospital, state institution, medical clinic or a physician’s office.

Special Requirements:

Based upon the duties and responsibilities assigned to the position being filled, a user agency may require accreditation with the American Health Information Management Association as a Registered Health Technician (RHIT); or eligibility for registration as a Registered Health Information Administrator (RHIA).

Some agencies may have determined positions in this job family to be safety sensitive as defined by63 O.S. § 427.8.

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.