Medical Records Clerk

Naphcare, Inc.; Harvest (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401K and Roth with company matching

Tuition Assistance

Paid time off & holidays

Free continuing education and CMEs

Job summary

NaphCare is hiring a Medical Records Clerk at the Limestone Correctional Facility in Harvest, AL. The role supports correctional health services by entering and organizing inmate medical records and handling information requests in a HIPAA-compliant environment.

Responsibilities include maintaining digital and physical records, ensuring documentation accuracy, and performing general clerical tasks in a secure setting. Strong communication and confidentiality are essential.

Qualifications

• High school diploma or GED required.
• Proficient in MS Word and Excel; typing speed of 45 wpm.
• Strong written and verbal communication; ability to work under stress.

Responsibilities

• Enter patient information into electronic systems and maintain filing systems.
• Ensure accuracy and completeness of medical documentation.
• Handle requests for medical information from authorized parties in compliance with HIPAA.
• Manage incoming/outgoing mail, answer phones, and relay messages related to medical records.
• Create, update, and organize inmate medical records and assemble/disassemble files.
• Perform routine clerical tasks and other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Typing 45 wpm

Written communication

Verbal communication

Confidentiality

Code of Conduct compliance

HIPAA privacy awareness

Education

High School Diploma or GED

Job description

Overview

NaphCare is hiring a Medical Records Clerk to join our team of medical professionals in the Limestone Correctional Facility in Harvest, AL.

As a Correctional Medical Records Clerk, you will work alongside correctional officers and other medical professionals who provide care to the individuals in residence. This is a unique position where you can make a difference to this diverse population of patients.

Responsibilities

The Medical Records Clerk is responsible for maintaining, organizing, and processing inmates' medical records within the facility. Duties and responsibilities may include and are not limited to:

• Entering patient information into electronic systems, filing documents, and maintaining the physical and digital filing system
• Ensuring the completeness, accuracy, and quality of medical documentation
• Handling requests for medical information from authorized parties, such as hospitals, clinics, and physicians, while adhering to HIPAA and other privacy regulations
• Managing incoming and outgoing mail, answering phones, and relaying messages related to medical records
• Creating, updating, and organizing inmate medical records, including assembling and disassembling files
• Performing routine clerical tasks and other duties as assigned

Qualifications

Experience / Requirements / Qualifications / Skills

• Must have a high school diploma or GED certificate.
• Must have computer skills, including working knowledge of Microsoft Word and Excel with a minimum typing speed of 45 words per minute.
• Must possess strong written communication and verbal skills, adaptable to environments where conditions may not be pristine, and manage and maintain in stressful situations

• Must have the ability to maintain confidentiality of all proprietary and/or confidential information and integrity, professionalism and ability to adhere to a Code of Conduct and comply with all facility(s) correctional healthcare policies, procedures, and legal requirements
• Must pass the facility’s criminal background check and drug screening

Physical Capabilities:

Must have the ability to stand for long periods, lift and move patients (up to 50 pounds), bend, squat, reach, push, pull, walk significant distances, and perform physically demanding tasks like CPR, all while maintaining good balance and endurance throughout a shift.

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US, and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

NaphCare Benefits for Full-Time Employees Include:

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran

Follow Us: Instagram | Facebook | LinkedIn | Advancing Correctional Healthcare | NaphCare