Medical Records Clerk

Golden State Orthopedics & Spine; Brentwood (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Collaborative environment

Medical insurance coverage (Employee)

401k and profit sharing

Paid time off and holidays

Job summary

Golden State Orthopedics & Spine in Brentwood, CA is seeking a Medical Records Clerk to maintain accurate patient records, both in paper files and electronic systems, ensuring accessibility for clinicians across the practice. You will scan, file, verify, and pull records while protecting patient privacy under HIPAA guidelines.

The role requires attention to detail, teamwork, and reliability in a fast-paced clinical setting.

Qualifications

• High school diploma or GED required.
• Healthcare office experience preferred.
• Experience with medical records systems is a plus.

Responsibilities

• Create and maintain organized patient medical records (physical and electronic).
• Scan, file, print, copy, and verify records data.
• Retrieve records for healthcare professionals on request.
• Facilitate release of records to authorized individuals while complying with HIPAA and OSHA.
• Audit records for accuracy and completeness.
• Collaborate with providers and staff to resolve discrepancies.
• Attend all regular meetings.
• Perform tasks as assigned by Medical Records Supervisor.
• Take on additional duties as needed.

Skills

Attention to detail

Organizational skills

HIPAA compliance

Education

High school diploma or GED

Job description

We’re proud to be a leader in the orthopedic healthcare industry and one of the largest orthopedic practices in the Western United States. When you join our team, you become part of a dedicated group of professionals who have the resources, training, and expertise to deliver the most advanced orthopedic care to our patients.

About the Role

• The Medical Records Clerk is responsible for scanning, electronic filing, printing, copying and verifying medical records. Pulling, filing, and purging archived medical records. Ensuring proper release, organization, and maintenance of medical records.

What You’ll Do

• Creating and maintaining organized and up-to‑date physical and electronic patient medical records
• Scanning, electronic filing, printing, copying and verifying medical records data
• Retrieve patient records as requested by healthcare professionals within the practice.
• Facilitating the release of medical records to authorized individuals or entities while complying with HIPAA and OSHA
• Conducting regular audits to ensure the accuracy and completeness of medical records
• Collaborating with healthcare providers and administrative staff to resolve any discrepancies
• Attending all regular meetings
• Performs all other tasks and projects assigned by the Medical Records Supervisor
• Additional duties as assigned

What We're Looking For:

• High school diploma or GED certificate (required)
• Medical office or healthcare administration experience (preferred)

What We Offer

• Collaborative and friendly work environment
• Full coverage for Employee PPO Medical insurance
• 401k and Profit-Sharing Program
• Paid Vacation, Floating Holidays, Regular Holidays, Sick Time