Medical Records / Central Supply

Outfield-Healthcare-Partners; Dallas (TX); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

Outfield-Healthcare-Partners is seeking a Central Supply/Medical Records professional to maintain resident medical records from pre-admission to post-discharge. You will ensure accuracy, confidentiality, and regulatory compliance in a Skilled Nursing setting.

The role emphasizes ICD coding proficiency, adherence to HIPAA, and collaboration with nursing and administrative teams to support billing and audit processes.

Qualifications

• 3+ years in medical records within skilled nursing or healthcare setting.
• Experience with ICD coding preferred.
• Knowledge of medical terminology, and long-term care regulations/laws.

Responsibilities

• Maintain resident medical records in compliance with state/federal regulations, HIPAA, and policies.
• Ensure accurate diagnostic coding to support billing and cash flow.
• Manage and file records; perform audits and annual QA activities.
• Prepare reports for Quality Improvement committees and record releases per policy.

Skills

Medical records experience

Effective communication

Medical terminology knowledge

Education

RHIA/RHIT credential preferred

Job description

*Benefits available for Full Time employees*

Job type: Full Time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Your Job Summary

Central Supply/ Medical Records will be responsible for maintaining resident medical records in accordance with State and Federal regulations, professional standard of practice and company policy and procedure. Responsible for ensuring the management and accuracy of medical resident records from pre-admission to post discharge.

QUALIFICATIONS

• Minimum of 3 years’ experience in medical records in skilled nursing facility or healthcare related field.
• Experience with ICD coding preferred.
• Knowledgeable of medical terminology, laws, and regulations, as they pertain to long term care.
• Possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives and the community.
• RHIA or RHIT credential preferred.

RESPONSIBILITIES

• Manages resident health information by ensuring resident records remain accurate, complete, current, confidential, and are compliant with federal and state regulations, HIPAA, and company policies and procedures.
• Ensures accurate and current diagnostic coding to assure appropriate billing, to maximize accounts receiving and improve cash flow.
• Establishes and executes procedures in the collection, coding and indexing, and the filing/retrieving of medical records; Performs ICD coding; creates medical records for all new admissions.
• Must be knowledgeable on federal and state laws regarding medical records; Ensures resident records are maintained accurately and timely according to local, state and federal regulations; Performs monthly audits on: admissions, discharge and routine Quality Assurance
• Ensures that incomplete records/charts are returned to nursing service for correction. Abstracts information from records as authorized/requested for insurance companies and other third-party payers.
• Ensures that registries are properly maintained for admission and discharge of residents.
• Maintains accurate tracking systems and reviews documentation to ensure center compliance.
• Prepares reports for Quality Assessment and Performance Improvement (QAPI) Committee meetings; Prepares reports for and participates in Triple Check Committee meetings.
• Maintains and controls release of information within State, Federal and HIPPA regulations: Subpoena in conjunction with the Director of Clinical Compliance, Correspondence – including legal, Access to Records; Protects medical records from loss or destruction by implementing a system of accountability.
• Protects medical records from breaches of confidentiality.
• Prepares and maintains a supply of charts for admission and readmission; Provides nursing stations with proper chart and documentation forms; Maintains daily census listing, daily room assignment listing, physician/resident list, and admission/discharge/transfer register.
• Prepares requests for medical information as directed by Director of Nursing or Administrator Other duties, responsibilities and activities may change or assigned at any time with or without notice.