Medical Records & Central Supply

Wolfeboro Bay Center; Clarke Point (NH); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Healthcare benefits (full-time only)

Dental (full-time only)

Vision (full-time only)

STD/LTD

Life Insurance

401(k) Program

Vacation and sick time

Personal days (full-time only)

Wellness program with telehealth

Job summary

Wolfeboro Bay Center, part of 603 Healthcare, is seeking a detail-oriented Central Supply & Medical Records coordinator to keep day-to-day operations on track. You’ll manage supplies, inventory, and resident medical records while providing administrative support to a busy care center.

Responsibilities include processing purchase orders, coordinating with leaders and vendors, securing confidential information, and arranging physician appointments and transportation when needed.

Qualifications

• Strong organization and attention to detail.
• Ability to manage multiple responsibilities and changing priorities.
• Strong communication and problem-solving skills.
• Ability to maintain confidential information appropriately.
• Familiarity with scheduling systems, records, inventory, and administrative technology.

Responsibilities

• Purchase and maintain supplies and appropriate inventory levels.
• Process purchase orders, monitor deliveries, and verify purchasing documentation.
• Coordinate with department leaders to anticipate supply needs.
• Maintain accurate and confidential resident medical records.
• Retrieve, file, audit, and securely transfer resident health information.
• Review records for completeness, accuracy, signatures, and proper assembly.
• Balance multiple administrative priorities while supporting efficient center operations.
• Contact physician and area hospital for medical records as needed.
• Schedule resident physician appointments along with transportation if needed.
• Other duties as assigned.

Skills

Organization

Attention to detail

Multitasking

Communication

Problem-solving

Confidentiality

Scheduling systems

Records management

Inventory management

Administrative technology

Team collaboration

Tools

Scheduling systems

Records software

Inventory management

Administrative technology

Job description

About Us

At Wolfeboro Bay, we're proud to be part of 603 Healthcare, a locally owned organization with 14 centers throughout New Hampshire. Being part of our organization means opportunities to build your skills, grow your career, and make a difference close to home.

At 603 Healthcare, our commitment is simple: Locals Caring for Locals. We believe great care starts with great people; and we're looking for team members who want to make each day a little brighter for the people we serve.

Available Shifts: 7a-3p Monday-FridayCompensation: $20-$24.50, based on experience + full-time modified compensation optionsPosition Status: Non-Exempt

About the Role

If you're someone who likes organization, variety, and keeping multiple moving pieces on track, ourCentral Supply & Medical Records position brings together several important operational functions.

You will help manage supplies and inventory, maintain resident medical records, and provide administrative support that keeps day-to-day operations moving efficiently.

What You'll Do

• Purchase and maintain supplies and appropriate inventory levels.

• Process purchase orders, monitor deliveries, and verify purchasing documentation.

• Coordinate with department leaders to anticipate supply needs.

• Maintain accurate and confidential resident medical records.

• Retrieve, file, audit, and securely transfer resident health information.

• Review records for completeness, accuracy, signatures, and proper assembly.

• Balance multiple administrative priorities while supporting efficient center operations.

• Contact physician and area hospital for medical records as needed.

• Schedule resident physician appointments along with transportation if needed.

• Other duties as assigned.

What We're Looking For

• Strong organization and attention to detail.

• Ability to manage multiple responsibilities and changing priorities.

• Strong communication and problem-solving skills.

• Ability to maintain confidential information appropriately.

• Comfort working with scheduling systems, records, inventory, and administrative technology.

• Ability to work collaboratively with department leaders, vendors, staff, and other stakeholders.

Benefits

We are proud to offer full- and part-time employee benefits options, including:

• Healthcare benefits (full-time only)

• Dental (full-time only)

• Vision (full-time only)

• STD/LTD

• Life Insurance

• 401(k) Program

• Vacation and sick time

• Personal days (full-time only)

• Wellness program with free telehealth, preventative care, deep discounts on some pharmaceutical prescriptions, and more

Eligible full-time employees may elect Modified Compensation calculated at 10-20% of the base rate in lieu of select benefits.

We celebrate a diverse team and are proud to be an equal opportunity employer.