Central Supply & Medical Records Specialist

Wolfeboro Bay Center; Clarke Point (NH); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Healthcare benefits (full-time only)

Dental (full-time only)

Vision (full-time only)

STD/LTD

Life Insurance

401(k) Program

Vacation and sick time

Personal days (full-time only)

Wellness program with telehealth

Job summary

Wolfeboro Bay Center, part of 603 Healthcare, is seeking a detail-oriented Central Supply & Medical Records coordinator to keep day-to-day operations on track. You’ll manage supplies, inventory, and resident medical records while providing administrative support to a busy care center.

Responsibilities include processing purchase orders, coordinating with leaders and vendors, securing confidential information, and arranging physician appointments and transportation when needed.

Qualifications

• Strong organization and attention to detail.
• Ability to manage multiple responsibilities and changing priorities.
• Strong communication and problem-solving skills.
• Ability to maintain confidential information appropriately.
• Familiarity with scheduling systems, records, inventory, and administrative technology.

Responsibilities

• Purchase and maintain supplies and appropriate inventory levels.
• Process purchase orders, monitor deliveries, and verify purchasing documentation.
• Coordinate with department leaders to anticipate supply needs.
• Maintain accurate and confidential resident medical records.
• Retrieve, file, audit, and securely transfer resident health information.
• Review records for completeness, accuracy, signatures, and proper assembly.
• Balance multiple administrative priorities while supporting efficient center operations.
• Contact physician and area hospital for medical records as needed.
• Schedule resident physician appointments along with transportation if needed.
• Other duties as assigned.

Skills

Organization

Attention to detail

Multitasking

Communication

Problem-solving

Confidentiality

Scheduling systems

Records management

Inventory management

Administrative technology

Team collaboration

Tools

Scheduling systems

Records software

Inventory management

Administrative technology

Job description

Wolfeboro Bay Center, part of 603 Healthcare, is seeking a detail-oriented Central Supply & Medical Records coordinator to keep day-to-day operations on track. You’ll manage supplies, inventory, and resident medical records while providing administrative support to a busy care center.

Responsibilities include processing purchase orders, coordinating with leaders and vendors, securing confidential information, and arranging physician appointments and transportation when needed.