Medical Records/Central Supplies

LionStone Care; Piqua (OH); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health benefits

401k with company match

Early pay via Tapcheck

Employee perks & discount program

PTO & holidays

Job summary

LionStone Care in Piqua, OH is seeking a Medical Records Technician to maintain and manage patient records in a healthcare setting. You will ensure accuracy, HIPAA compliance, and secure access for authorized staff.

Responsibilities include data entry in EHR, audits, retrieval for treatment, billing, and regulatory requests; collaborate with clinical and administrative teams while safeguarding patient confidentiality and information integrity.

Qualifications

• Education: High school diploma or equivalent required; RHIT or similar credential preferred.
• Experience: 1-2 years in medical records management or related healthcare role preferred.
• Skills: detail-oriented, HIPAA knowledge, and ability to handle confidential information.

Responsibilities

• Organize and manage patient medical records, ensuring accuracy and completeness.
• File and securely store records, complying with HIPAA and facility policies.
• Retrieve records for authorized personnel and respond to requests promptly.
• Enter/update patient data in EHR systems with accuracy.
• Audit records for regulatory compliance and quality control.
• Collaborate with providers, billing, and admin staff on records-related tasks.

Skills

Attention to detail

HIPAA knowledge

EHR proficiency

Confidentiality

Communication

Education

High school diploma or equivalent

RHIT or similar credential preferred

Tools

EHR systems

Job description

Job Details – Location: Piqua Care Center – Piqua, OH 45356; Position Type: Full-Time; Education Level: High School; Salary Range: $17.50 - $22.50 Hourly; Travel Percentage: None; Job Shift: First Shift.

The Medical Records Technician is responsible for maintaining and managing medical records in a healthcare, long-term care, or assisted living facility. This role involves ensuring that all medical records are accurately documented, securely stored, and easily accessible to authorized personnel. The Medical Records Technician also ensures compliance with healthcare regulations, including HIPAA, and supports the smooth operation of the medical records department by organizing, updating, and retrieving medical documentation as needed.

Key Responsibilities

Medical Records Management

• Organize, maintain, and manage patient medical records, ensuring all documentation is accurate, up-to-date, and complete.
• Ensure that medical records are properly filed and securely stored, in compliance with facility policies and healthcare regulations, including HIPAA.
• Retrieve and provide access to medical records for authorized personnel, ensuring timely responses to requests for patient information.
• Process requests for medical records from patients, healthcare providers, and external agencies, ensuring all necessary documentation is provided.

Documentation and Data Entry

• Accurately enter and update patient data into electronic health record (EHR) systems, including demographic information, treatment history, diagnoses, and medications.
• Review medical documentation for accuracy, completeness, and adherence to facility standards.
• Ensure that all required forms, consents, and legal documents are included in each patient’s medical record.

Compliance and Confidentiality

• Ensure compliance with federal, state, and facility regulations regarding medical recordkeeping, including HIPAA and other privacy regulations.
• Protect patient confidentiality by safeguarding medical records and ensuring that access is limited to authorized personnel only.
• Conduct regular audits of medical records to ensure compliance with regulatory standards and identify areas for improvement.

Record Retrieval and Distribution

• Assist healthcare providers by retrieving medical records and providing them with accurate patient information as needed for treatment, billing, or legal purposes.
• Respond to requests for medical records from outside agencies, legal representatives, or patients, ensuring that all requests comply with facility policies and regulatory guidelines.
• Prepare and deliver medical records for regulatory audits, inspections, and surveys as required.

Quality Assurance

• Monitor the quality and accuracy of medical records, ensuring that all documentation is legible, complete, and correctly filed.
• Participate in quality improvement initiatives to enhance the accuracy, organization, and accessibility of medical records.
• Work with healthcare providers to ensure timely and accurate completion of medical documentation.

Collaboration and Communication

• Work closely with healthcare providers, nursing staff, billing departments, and administrative personnel to ensure the efficient management of medical records.
• Communicate effectively with patients and external entities regarding requests for records, confidentiality concerns, and other related issues.
• Collaborate with other departments to address any discrepancies or issues related to patient records.

Qualifications

• Education: High school diploma or equivalent required. Certification as a Registered Health Information Technician (RHIT) or similar credential is preferred.
• Experience: Minimum of 1-2 years of experience in medical records management or a related role in healthcare is preferred.
• Skills:
  • Strong attention to detail and organizational skills.
  • Knowledge of healthcare regulations, including HIPAA and medical recordkeeping standards.
  • Proficiency with electronic health record (EHR) systems and medical terminology.
  • Ability to handle sensitive and confidential information with discretion.
  • Good communication skills and ability to work independently and as part of a team.

People-Centered Rewards

• Health benefits including Medical, Dental & Vision
• 401k with company match
• Early Pay via Tapcheck!
• Employee Perks & Discount program
• PTO + Company Holidays + Floating Holidays
• Referral Bonus Program
• Mentorship Programs
• Internal/Upskilling Growth Opportunities
• Continued Education Loan Repayment Program powered by Clasp