Medical Records Scheduler

Founders Care And Rehabilitation; Perrysburg (OH); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional growth opportunities

Supportive team environment

Job summary

Founders Care And Rehabilitation in Perrysburg, OH, is seeking a Medical Records Director (HIM) to manage resident health information with accuracy and confidentiality, in line with CMS and state guidelines.

The role supports clinical operations, survey readiness, and interdisciplinary teams. The ideal candidate has LPN licensure in Ohio, EHR proficiency, and strong organizational skills to ensure timely documentation and regulatory compliance.

Qualifications

• High school diploma or equivalent required; post-secondary education or HIM coursework preferred.
• Minimum of 1 year of experience in a skilled nursing or long-term care setting preferred.
• Must have a valid LPN License in the state of Ohio.
• Proficiency in electronic health record (EHR) systems and Microsoft Office applications.

Responsibilities

• Maintain, organize, and secure active and inactive medical records in compliance with CMS regulations, and facility policies.
• Review medical charts for accuracy and completeness; follow up with nursing and ancillary staff to resolve deficiencies within required timeframes.
• Ensure documentation meets Ohio Administrative Regulations and survey readiness standards at all times.
• Coordinate the release of health information in accordance with HIPAA, Ohio privacy laws, and facility authorization procedures.
• Prepare and maintain reports, logs, and other required documentation for state and federal surveys, and internal audits.
• Manage record retention and destruction according to Ohio state retention schedules and facility procedures.
• Provide timely and accurate health information to interdisciplinary team members to support resident care and clinical decision‑making.
• Participate in Quality Assurance and Performance Improvement (QAPI) initiatives related to documentation and record accuracy.
• Maintain strict confidentiality and comply with all privacy and security regulations.

Skills

EHR proficiency

Microsoft Office

Communication

Organization

Independence

Team collaboration

Education

High school diploma or equivalent

HIM coursework preferred

Tools

EHR systems

Job description

We believe in creating a supportive, compassionate, and collaborative environment where both our residents and team members can thrive. Our Founders Care community is proud to have a dedicated team with many long-tenured staff members who b ring exceptional experience and heart to the work we do each day.

Rooted in integrity, respect, teamwork, and a commitment to excellence, we take pride in providing high-quality care while fostering a workplace where employees feel valued and supported.

If you're looking to build a meaningful career in a stable and mission-driven organization, we invite you to join our team!

The Medical Records Director (HIM) position is a new addition to the team and is responsible for the accurate, timely, and confidential maintenance of resident health information and medical records in accordance with Ohio state regulations, federal requirements, and facility policies.

This position plays a vital role in supporting clinical operations, survey readiness, and ensuring the integrity of resident health information within our skilled nursing facility.

Essential Duties and Responsibilities:

• Maintain, organize, and secure active and inactive medical records in compliance with CMS regulations, and facility policies.

• Review medical charts for accuracy and completeness; follow up with nursing and ancillary staff to resolve deficiencies within required timeframes

• Ensure documentation meets Ohio Administrative Regulations and survey readiness standards at all times

• Coordinate the release of health information in accordance with HIPAA, Ohio privacy laws, and facility authorization procedures.

• Prepare and maintain reports, logs, and other required documentation for state and federal surveys, and internal audits.

• Manage record retention and destruction according to Ohio state retention schedules and facility procedures.

• Provide timely and accurate health information to interdisciplinary team members to support resident care and clinical decision‑making.

• Participate in Quality Assurance and Performance Improvement (QAPI) initiatives related to documentation and record accuracy.

• Maintain strict confidentiality and comply with all privacy and security regulations.

Qualifications:

• High school diploma or equivalent required; post-secondary education or HIM coursework preferred.

• Minimum of 1 year of experience in a skilled nursing or long-term care setting preferred

• Must have a valid LPN License in the state of Ohio

• Prefer to have some nursing home scheduler experience

• Proficiency in electronic health record (EHR) systems and Microsoft Office applications

• Strong organizational skills, attention to detail, and ability to meet regulatory deadlines.

• Excellent verbal and written communication skills

• Ability to work independently and as part of a multidisciplinary team.

• Pay is based on years of experience

Benefits:

• Competitive compensation and comprehensive benefits package

• Opportunities for professional growth and advancement

• Supportive team environment with a focus on regulatory excellence and resident care.